Hanford Office Administration Support Specialist - GSSC

Hanford Office Administration Support Specialist - GSSC

Pro Sidian seeks a Hanford Office Administration Support Specialist - GSSC (Time and Materials) to support an engagement for the US Dept. of Energy (DOE) Hanford. This service supports Government, Public Sector, and Infrastructure Sector clients, and Pro Sidian Team Members work to provide Office Administrative Support Services (On-Site) to The United States Department of Energy (DOE), Hanford to support the Government's management of the Hanford Site in Richland, Washington.

The Administrative Support Specialists shall:

• Provide all labor for the services as described in the Description of Services.
• Administration Support Specialists shall manage the schedule, frequency, duration, and staffing requirements to optimize the use of the workforce in supporting this requirement.
• Comply with all applicable U.S. Department of Energy Directives and other requirements documents defined in BPA.
• Comply with all applicable: a) Federal, State of Washington, and local laws and regulations; and) DOE Directives and other requirements documents defined.

Hanford Office Administration Support Specialist Candidates shall work to support requirements for FY21-006:
Hanford Office Administrative Support Services Swim Lanes

DESCRIPTION OF SERVICES

Pro Sidian Administrative Support Specialists serve as "Secretary and Administrative Assistants" for DOE Hanford Division Directors and Assistant Managers. Perform general and complex secretarial tasks to include correspondence control, word processing, conferences, meetings, travel arrangements using electronic travel system, and report preparation.

Duties include:

• Screening calls visitors, and incoming correspondence and respond to requests for information concerning office procedures.
• Prepare routine non-technical and complex correspondence, and assist in the preparation of various management reports and documents.
• Coordinate information to facilitate the completion of tasks and prepare presentation material.
• Review outgoing material and correspondence for internal consistency and conformance with agency procedures, interface with technical staff to bring activities to closure.
• Schedule appointments, make arrangements for meetings and assemble established background material; as directed may attend meetings and record and report on proceedings.
• Schedule and set up conference rooms and/or offices for DOE HQ teams and visitors as directed.
• Perform data entry to enter, retrieve, change and present text, tabulations, or statistical data.
• Submit requests or place orders, as appropriate, for printer and copier machine toners and cartridges and distribute accordingly.
• Prepare paperwork for office moves coordinating with the Facility Manager and Hanford Management.

GENERAL REQUIREMENTS AND SCOPE OF WORK:

• Specific work in this position requirement stipulates onsite location of employees for performance of work once DOE Hanford Site employees return to offices at the Stevens complex.
• Currently, with the COVID 19 epidemic, most work is performed utilizing telework, but this may change as the Hanford Site progresses in phases. Once the Hanford Site has progressed for in-office activities all contractor support is expected to transition to 100% in-office support.
• Office space and equipment to perform the description of services will be provided by DOE for work performed in the Hanford Site Offices.
• For telework, The Administrative Support Specialists will be responsible to have the equipment and capabilities to work from home. It is anticipated that all the work shall transition into 100% in-office capability in the future.

WORKING HOURS: The Administrative Support Specialists shall work on a full-time basis with work hours consistent with normal business hours at DOE Hanford. Specific work schedules may be set by the Government as determined to best support mission requirements. 40-hour workweeks with 5, 8-hour days is the standard work schedule with alternate work schedules approved, as required, to maintain alignment with the organization(s) being supported.

The Hanford Office Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria.

Pro Sidian Administrative Support Specialists shall work independently and collaboratively with the Government, General Services Support Contractor (GSSC), Prime, and Subcontractor staff on a variety of mission requirements. Contractor personnel shall interface and follow-up with various levels of management and staff for receipt, coordination, draft, and final deliverable development, as well as provide proactive status updates and communication on…