Administrative Specialist | Professional and Administrative Support Services DOE-PASS

Administrative Specialist

Pro Sidian Seeks an Administrative Specialist - DPLH Est.:
Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis Engagement Team | Principal Associate Labor Category
- Mid Level Exempt Professional aligned under services related to NAICS: 541611 - DPLH Est.:
Hrs. 2080 ST | 0 Hrs. OT on a Exempt Contract Contingent Basis located CONUS
- United States Across The Southeastern Region supporting Department of Energy (DOE), Office of Headquarters Procurement Services (MA-64), in collaboration with GSA, focusing on professional and administrative support for procurement and management services.

Seeking Administrative Specialist candidates with relevant Environmental Management Sector Experience (functional and technical area expertise also ideal) to support professional services engagement for Environmental Management Sector Clients such as DOE-PASS. This as a Contract Contingent or Contract W-2 (IRS-1099) Position and Pro Sidian reserves the right to convert to a Full-Time Pro Sidian employed W-2 Position.

Job Overview

Responsibilities and Duties - Administrative Specialist | Professional and Administrative Support Services [DOE-PASS
956961]

• Provide comprehensive administrative support, including managing correspondence, scheduling, and maintaining documentation procedures.
• Prepare, proofread, and edit routine documents, letters, and correspondence.
• Maintain and update calendars, schedule meetings, and coordinate travel arrangements.
• Perform basic statistical and budgetary tasks, including data entry and spreadsheet preparation.
• Manage office tracking systems for action items, controlled correspondence, and time/attendance records.
• Operate office equipment (copiers, fax machines, phones) and ensure smooth day-to-day operations.
• Deliver exceptional customer service, serving as the primary point of contact for general office inquiries.
• Perform additional administrative and secretarial duties as assigned

Desired Qualifications For Administrative Specialist | Professional and Administrative Support Services [DOE-PASS
956961] Candidates:

• 1–3 years of experience in administrative or office support roles, preferably in a professional or Government setting.

Education / Experience Requirements / Qualifications

• High school diploma or equivalent is required.
• Associate's or bachelor's degree in business administration, office management, or a related field is preferred.

Skills Required

Administrative and Secretarial

Skills:

• Proficiency in managing schedules, maintaining records, and coordinating office activities.
• Experience preparing routine correspondence and handling time-sensitive tasks.

Technical Proficiency:

• Familiarity with Microsoft

Competencies Required

• Excellent oral and written communication skills. Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• Problem-solving and critical thinking
• Strong interpersonal skills
• Leadership and adaptability

Ancillary Details Of The Role s

Work Environment and Expectations:

Team Collaboration:

• Work closely with supervisors, team members, and external stakeholders to ensure seamless communication and operational efficiency.
• Provide support for cross-functional tasks, including coordinating efforts between departments or agencies.

Work Setting:

• Primarily office-based, with potential remote work opportunities depending on organizational policies.
• May involve occasional off-site tasks such as attending meetings or supporting events.

Pace and Workload:

• Fast-paced environment requiring the ability to prioritize multiple tasks and meet tight deadlines.
• Flexibility to adapt to shifting priorities or urgent requests

Growth and Development Opportunities:

Skill Enhancement:

• Gain expertise in office management, document preparation, and Government administrative protocols.
• Develop proficiency with tools and technologies for scheduling, data analysis, and office automation.

Career Advancement:

• Opportunities to progress into higher-level administrative, office management, or program support roles.
• Access to training and professional development resources.

Other Details

• Familiarity with Government office procedures or experience in a…