Senior Administrative Assistant, Outreach and Development

Senior Administrative Assistant, Outreach and Development (2026/27 School Year)

Job Category:
Classified Administration

Requisition Number: SENIO
001353

Posted:
June 22, 2026

Full-Time

Location:

Redlands, CA 92373, USA

NECESSARY MATERIALS FOR APPLICATION:

• Letter of Introduction
• Resume (Full Work History)
• Letters of Recommendation
  - Two (2) current, professional letters (one must be from a current or former direct supervisor and all dated within the last 3 years)

Please note:

All required documents must be submitted at the time of application. Incomplete applications will not be accepted or reviewed.

Final date to receive applications is Monday, July 6, at 4:00pm

Senior Administrative Assistant, Outreach and Development

Job Description

Reports To:

Chief of Outreach and Development (or designee)

FLSA Status:
Exempt

Classification:
Classified

Pay

Schedule:

Range 8B ($79,945 - $108,119)

Work Schedule:

12 months

Location:

Onsite & Remote Office

Position Statement

The Senior Administrative Assistant, Outreach and Development provides high-level, independent, and confidential administrative support to the Chief of Outreach and Development. This position serves as a key operational partner by coordinating administrative functions, managing communications and information, supporting department initiatives, and facilitating efficient department operations. The position regularly exercises discretion, independent judgment, and initiative in carrying out responsibilities, coordinating priorities, and supporting the goals and objectives of the Outreach and Development Department.

Essential Functions

• Manages a variety of tasks on behalf of assigned Administrator (e.g. schedule and/or calendar, conference and stakeholder coordination, budget-related tasks, etc.) to support departmental priorities and ensure timely completion of objectives.
• Serves as the primary point of contact and representative for assigned leadership regarding routine matters, requests, and inquiries to facilitate communication and ensure continuity of operations.
• Composes and prepares a variety of complex materials (e.g. correspondence, agendas, minutes, reports, etc.) to communicate information and create documentation in accordance with established guidelines.
• Coordinates with internal departments, external agencies, vendors, and stakeholders to facilitate communication, resolve issues, and support organizational initiatives.
• Maintains a variety of manuals and electronic documents, files, and records (e.g. budget data, employee records, financial records, reports, etc.) to ensure accurate information is available for operational needs, historical reference, and compliance requirements.
• Researches and compiles data from a variety of sources to support reporting, decision-making, and administrative priorities.
• Participates in meetings, workshops, and trainings to exchange information, document outcomes, monitor follow-up actions, and support organizational objectives.
• Coordinates administrative aspects of projects, initiatives, and events to support implementation, track progress, and ensure timely completion of deliverables.
• Coordinates administrative and logistical support for legislative, governmental, and advocacy efforts (e.g. communications and coordination, tracking legislative activity, preparation of related materials and reports, etc.) to facilitate stakeholder engagement, advance organizational priorities, and ensure timely execution of related initiatives.
• Coordinates and monitors departmental financial activities, including budgets, expenditures, account balances, and related reporting, to support fiscal accountability and informed decision-making.
• Evaluates administrative processes, workflows, and systems to identify efficiencies, mitigate risks, and develop, implement, and monitor improvements that enhance organizational effectiveness and compliance.
• Develops and produces communications, marketing, presentation, visual, and multimedia materials (e.g., presentations, digital content, videos, photography, event materials, etc.) to support outreach efforts, strengthen stakeholder engagement, and advance organizational priorities.

Other…