Office and Facilities Coordinator

Auto Data Direct (ADD), a division of Reynolds and Reynolds, stands at the forefront of delivering fast, accurate, and real-time access to motor vehicle, vessel, and driver license records is looking for an Office and Facilities Coordinator to join our team.

As the Office and Facilities Coordinator, you will be responsible for :

• Overseeing main facility, additional facility, and fleet vehicles
• Serving as liaison with corporate on all facility-related matters
• Coordinating building maintenance, repairs, and contractors
• Managing safety infrastructure and conduct annual inspections
• Overseeing routine maintenance (generator, pest control, HVAC)
• Acting as primary contact for cleaning staff
• Ensuring proper function of electrical, mechanical, and plumbing systems
• Managing fleet vehicle issues, maintenance, and checkout requests

• Managing vendors, including NAD requests and W-9 compliance
• Coordinating associate events and internal meetings
• Processing invoices, check requests, and vendor payments
• Performing credit card reconciliations
• Supporting onboarding and offboarding processes
• Ordering and maintaining office supplies, snacks, and beverages
• Maintaining conference room readiness
• Ordering and managing inventory of temp tags and related materials

On-the-job, training one on one with a mentor

• High school diploma or equivalent
• Minimum of 5 years of experience in Facilities Management preferred
• Minimum of 3 years experience in Event Planning and General Bookkeeping preferred
• Exceptional written and verbal communication skills
• Exceptional attention to detail and troubleshooting skills
• Exceptional computer skills including Microsoft Suite and Adobe and navigating the web
• Ability to manage a facility (vendors, inspections, grounds, equipment, etc...)
• Self-starter who will ensure tasks are completed and done in a timely manner
• Must have a valid driver's license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations in the last five years

We strive to offer an environment that provides our associates with the right balance between work and family. We offer a comprehensive benefits package including:

• Medical, dental, vision, life insurance, and a health savings account
• 401(k) with up to 6% matching
• Professional development and training
• Promotion from within
• Reynolds offers a hybrid work schedule, based on position eligibility. Following completion of your training period, eligible associates may work-from-home up to two days per week.
• Paid vacation and sick days

Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer.