Business Coordinator, Orthopaedic Surgery; Partial remote

Business Coordinator, Orthopaedic Surgery (Partial remote)

** Galveston, Texas, United States*
* ** New*
* Business, Managerial & Finance

UTMB Health

Requisition # 2603710

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* Minimum Qualifications:

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* Associate's degree or equivalent and 2 years of office related experience

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* Job Summary:

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* To manage, coordinate, and directly support the administrative and business management, and/or staff activities within a Process/Department.

(Ability to perform tasks and responsibilities on own initiative ensuring process and operational continuity of various administrative and business management activities.)

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* Job Duties:

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* (Financial related tasks)

+ Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process.

+ Assists the process' accounts receivable and posting revenues.

+ Maintains detailed reports and records of accounting data.

+ Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.

+ Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

+ Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

(Software related tasks)

+ Types finished copies of correspondence and reports from speed writing or shorthand notes, Dictaphone machine, or rough drafts.

+ Types routine, complex, and/or confidential documents utilizing a typewriter, word processor, or specialized computer software package (e.g., presentations, flow charts, etc.)

+ Composes correspondence and memorandums in appropriate business letter format.

+ Proofreads all completed assignments for grammar, format, and structure.

+ Creates, maintains, and manipulates databases and spreadsheets.

+ Initiates action plans to develop skills and knowledge to stay current with evolving office technologies & work demands.

(Clerical tasks - Filing, scheduling, reporting, etc.)

+ Develops area/process office record keeping systems.

+ Works in tandem with other coordinators and administrative support staff in the department filling in and covering other departmental areas daily.

+ Assists in scheduling of meetings using Outlook calendar, the preparation of agendas, reserves room, send meeting reminders.

+ Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule.

+ Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.

+ Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

+ Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment, and maintenance repair, purchasing, safety, and other administrative matters.

(Customer Service)

+ Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communication in a timely manner.

+ Coordinates and ensures annual faculty CV's are up to date and in the approved UTMB format.

+ Maintain the faculty leave schedule by ensuring appropriate documentation is submitted and approved by the chair; included is the ensuring that the clinics are blocked accordingly to Institutional and Departmental policy and that other internal customers are notified.

+ Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

+ Coordinates and processes employee travel arrangements, and reimbursements, as well as non-PO vouchers and internal billing requests, ensuring compliance with current UTMB guidelines.

+ Responsible for administrative support tasks at the executive level.

+ Ability to think independently and make decisions, as necessary.

+ May interface with leadership at UT Components, city, and/or state government agencies or outside vendors.

+ Assists in the development of area policies and procedures ensuring compliance with applicable rules and regulations.

+ Initiates improvements in work process/environment.

+ Prioritizes daily work assignments.

+ Supports and assists in the cross training of team members.

+ Adheres to internal controls and reporting structure.

+ Performs related duties as required.

** Salary Range:*
* Commensurate with experience.

** EQUAL EMPLOYMENT OPPORTUNITY:*
* UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health…