Facilities Manager Job Cleveland Ohio USA,Administrative/Clerical

Facilities Manager

Benesch is proud to announce the opening for a Facilities Manager in our Cleveland office! This position is hybrid and offers work-from-home flexibility.

Position Summary

Do you enjoy overseeing facilities and making things run smoothly for your internal clientele? Are you interested in assisting multi-site operations and working hand-in-hand with local Office Administrators to ensure their facilities are running at top capacity? The Facilities Manager works closely with the Director of Facilities to execute matter efficiently and ensure all our facilities function smoothly.

Essential Functions

Oversees general office and building maintenance, including but not limited to asset procurement, preventative maintenance, cleaning, and related service contracts.

Ensures the timely resolution of facility issues (e.g., HVAC, doors, flooring, appliance and equipment, finishes, and overall physical workplace conditions) in coordination with vendors, Office Administrators, individual building site management, and landlords when applicable.

Tracks status of requests made through building specific maintenance portals ensuring timely resolution of maintenance and building-related issues in close coordination with location specific building management and applicable Office Administrators.

Serves as a primary liaison to Office Administrators, fully addressing office specific physical asset needs while maintaining firmwide standards.

When applicable, forwards to the Benesch IT Team and tracks progress on project related A/V, telecommunications, connectivity hardware, and infrastructure needs, ensuring coordination with appropriate project teams, property management, and specialized vendors.

Reviews and negotiates contracts related to supplemental services ensuring service quality, compliance, and cost control for items such as HVAC maintenance, fire extinguisher certification, janitorial services, routine appliance/equipment maintenance, furniture cleaning and repair, artwork, and plant services.

Reviews for accuracy and submits for timely processing and payment applicable vendor invoices into the Benesch AP system.

Plans, coordinates, and executes small to medium intra-office personnel moves by organizing logistics, communicating to affected personnel, Office Administrators, and building management, as well as coordinating cross-functional teams.

Supports large office moves, reconfigurations, and space planning as requested.

Assists with small construction and office improvement projects, including vendor communication, scheduling, and status updates communicating and coordinating with building management and Office Administrators to minimize business disruption.

Manages furniture lifecycle (repair, replacement, installation, maintenance, and cleaning) and drives standardization of furnishings and related supplies across offices where applicable.

Coordinates the procurement and upkeep of workplace assets and equipment including but not limited to appliances, carpets, floor mats, signage, artwork, and plants.

Routinely travels to the various firm offices to proactively maintain the office aesthetics/appearance and asset-related functionality.

Other duties as requested/assigned.

Qualifications

The Facilities Manager should have a Bachelor's degree or equivalent experience. 3-5 years of facilities management experience, preferably within a law firm or professional services environment, is highly preferred. Must have demonstrated experience managing vendors, contracts, and multi-site operations. A proven ability to build effective working relationships with Office Administrators, office leadership, and cross-functional teams is essential. Experience supporting office moves, renovations, or construction projects is desired.

The Facilities Manager must possess strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast‑paced environment. A proficiency in facilities management and building systems is required. Must be willing to travel as needed.

Salary range: $102K to $130K.

Benesch is an equal opportunity employer. We strongly value and encourage…