Project Records Manager

Job Summary

Provides records management guidance and coordination of work scope across the home office, alternate execution centers (AECs), design partners, jobsite, and client, as required. As a member of the Project Team, is responsible for establishing, planning, controlling, and directing records management and administrative activities to support successful project execution.

• Participates in the setup of the Electronic Content Management System (ECMS) database; identifies the security model required based on project needs; and implements the ECMS to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
• Works in a collaborative manner with the client, design partners, subcontractors, and vendors to establish and implement the project ECMS.
• Facilitates a strategy for the execution of the records and administrative tasks outlined in the contract or scope document.
• Plans scope of administrative work establishes priorities, trains personnel to perform their assigned duties in area of responsibility for a project team in multiple locations for a complex assignment.
• Provides input to the administrative staffing plan, including completing requisitions, conducting interviews, and recommending candidates.
• Supervises records management personnel assigned to the project regarding design documents, supplier documents, communication, and all other project document types.
• Develops and implements the project records retention and turnover plans. Meets with the design partners/client as required to finalize the turnover plan.
• Coordinates project close-out activities inclusive of all functional groups represented on project.
• Maintains effective communication with other project team members, client, and field personnel to ensure quality, schedule and budget are met as defined, and provides effective problem resolution with the team.
• Supports audits for quality assurance, internal technical reviews, client reviews, and ISO 9001.
• Supports project access to the ECMS, performs associated tasks with ECMS administration, and trains others in these tasks.
• Ensures vendor, design partners, and Bechtel documentation is processed within established schedule standards.
• Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keeps abreast of department technologies, techniques, and services that are available.
• Provides technical guidance to project team in the use of the ECMS.
• Plans, organizes, and implements work processes for efficient document processing, including design and vendor documents, communication, and all other project document types.
• Develops and implements procedures, and trains and monitors personnel in the effective use of procedures. Ensures training records for project document management personnel are current.
• Supports development of duties and standards, provides input for performance reviews, coaches individuals in performance enhancement, and may provide input to the ranking process.
• Compiles information, analyzes and prepares reports, and establishes metrics for document management activities.
• Conducts presentations regarding document management status and work process requirements, internally and externally.
• Authors, revises, and implements the document management plan, including records and information management, document control, project closeout, records retention, and the ECMS.
• Monitors project budgets for document management, prepares trends and scope changes as needed, including routine personnel forecasts.
• Performs / assists in other general administrative activities as required.

• Bachelor's degree and 13 years of relevant work experience. In lieu of degree, 19 years of relevant work experience.
• Minimum (5) years in a supervisory role managing records program team.
• Must be able to pass a drug screen and background check.

• Experience in records management processes with focus on configuration of the ECMS; work processes and project workflow with other entities.
• Experience in the effective application of leadership skills including motivation and teambuilding.
• Demonstrated experience of mapping business processes and correlating to records management tools.
• Willing to work overtime as required with short notice.
• Must be willing to travel as required.
• Recent experience in supervising, training, planning, and distributing work to document management employees in multiple work locations is preferred.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or…