CUPA Operations Manager & Dean's Executive Assistant

Equal Opportunity Employer / Veterans / Disabled Portland State University Position Details

Proposed

Start Date:

08/03/2026
Classification

Title:

Administrative Support
Rank: N - No Rank

Working Title:

CUPA Operations Manager & Dean's Executive Assistant
Department: 310001 - UPA Dean's Office
Position Number: D91690
Representation: UU - Unclassified Unrepresented
Renewable:
Renewable
Position FTE: 1.0
Tenure Status: N - not applicable

The College of Urban and Public Affairs (CUPA) at Portland State ranks among the country's top professional public policy and urban planning colleges. The College is a center for education, research and engagement, working with regional partners to create solutions for our region's challenges.

• Ensure smooth operations of the Dean's Office by developing, implementing and maintaining office policies and procedures.
• Organize and maintain the workings of the Office of the Dean, including procurement card custodian responsibilities.
• Serve in the DAS role for the travel authorization/reimbursement process for Dean's office administration.
• Authorize airline bookings for senior administration while maintaining travel authorization and budgetary guidelines.

• Assist the Dean, Associate Dean and Assistant Dean/Senior Fiscal Officer in formulating and implementing College policy and procedures.
• Manage the Dean's calendar and schedule meetings for the Dean's Office.
• Review and prioritize correspondences.
• Coordinate Dean's travel arrangements, authorizations and reimbursements.
• Utilize excellent organizational, interpersonal skills and judgment to facilitate collaboration and communication among diverse groups and proactively solve problems.

This is an in-person role, with most of the work performed in the CUPA Dean's Office Suite.

Monday‑Friday, 8:30am‑5:00pm. This position is required to be physically on campus five days per week. Limited remote work hours may be available after the first six months based on business need.

• Bachelor's degree.
• Three years of administrative support experience.
• Office management and coordination experience.
• Experience managing correspondence and coordinating meetings using calendar software such as Google Calendar.
• Sound management skills and ability to prioritize and multi‑task to meet goals and deadlines.
• Demonstrated ability to work as part of a team providing efficient and reliable administrative support.
• Strong oral and written communication skills.
• Strong interpersonal skills and enthusiasm for the mission of Portland State University.
• Demonstrated ability to maintain confidentiality.
• Ability to remain calm in a fast‑paced environment and work well with diverse clientele.
• Self‑directed, proactive and demonstrated problem‑solving initiative.
• Experience with general office procedures related to financial tasks such as paying invoices and ordering supplies.
• Knowledge of Google Suite, Microsoft Office Suite and related software.

• Experience providing support to executive‑level staff.
• Experience supervising front‑line staff or students.
• Working knowledge of higher education and Portland State University.
• Experience in Banner and People Admin.

• Create an environment that acknowledges, encourages, and celebrates differences.
• Communicate effectively and respectfully within varying backgrounds.
• Seek opportunities to collaborate in diverse and inclusive settings.
• Adhere to PSU policies on discrimination, harassment and professional conduct.

Contributes to a culture of environmental stewardship, practices resource conservation, and works toward sustainability goals.

Salary is dependent on experience and other factors. Starting annual salary will be between $55,281 and $61,422, with potential for negotiation above the range. Benefits include 95% premium‑paid healthcare, a retirement plan, vacation, and reduced tuition rates for employees, spouses, or dependents.