Clerical Assistant

The Position

As a Clerical Assistant 2 with the Department of Environmental Protection's Southcentral Regional Office, you will support a team dedicated to safeguarding natural resources. This position is a great match for someone who enjoys staying organized and keeping information accurate. Your work will help staff complete reviews, process applications, and assist the public. This role provides a positive place to learn and contribute every day.

This position supports the Waterways and Wetlands Program by completing detailed clerical work that keeps information organized and helps the Program meet its responsibilities. The role involves processing applications, managing records, and supporting communication with the public and staff. As a Clerical Assistant 2, you will perform the following duties:

• Data Entry Support: Enter information into electronic data systems accurately and use available tools to reduce errors and duplications
• Permit Processing: Log applications, create records in databases, process fees, prepare letters, proofread documents, and complete related tasks throughout the permitting process
• Document Management: Upload digital and paper files into the OnBase system, prepare scan sheets, and maintain organized program files
• Public Interaction: Receive calls, greet visitors, provide non technical assistance, and handle complaint calls following established procedures
• Clerical Assistance: Type letters and forms, check materials for accuracy, and process incoming and outgoing mail for the Program
• Office Coordination: Maintain region wide documents, support other programs when assigned, and keep an updated desk manual

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time.
  
  Additional details may be provided during the interview.
• Salary:
  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants…