Administrative Coordinator- US Marketing

Administrative Coordinator

We're here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

We currently have an exciting opportunity for an Administrative Coordinator. This role will provide administrative support for the US Multiple Myeloma and In-Line Brand Marketing leads, as well as the Commercial Insights, Analytics, & Operations (CIAO) lead. In this role, the candidate will also support operations of the broader US Marketing and CIAO organizations, including the Multiple Myeloma launch later this year.

This role reports to the Executive Director of US Multiple Myeloma Marketing.

Kite is transitioning from its current Santa Monica headquarters, with employees expected to relocate to our Thousand Oaks office beginning in January 2027. While this role will be based in Santa Monica through 2026, applicants should take this planned relocation into consideration. Kite supports a flexible working policy, offering a balanced approach with two days of remote working and three days working onsite.

Key Responsibilities

• Provide administrative support, including calendar management, expenses, and travel
• Partner with US Marketing and CIAO leadership to support meetings and activities
• Manage business calendar(s) collaborating with peers on forward planning initiatives
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia, and local / international congresses
• Maintain departmental information, including but not limited to organizational charts, rosters, birthday list, distribution lists, photo library, etc.
• Manage purchase orders, invoice tracking, and budget-related tasks
• Support recruitment and onboarding of new hires by scheduling interviews, creating onboarding plans, and completing onboarding tasks
• Manage general inquiries and route questions to appropriate resources
• Always maintain confidentiality

Basic Qualifications

Bachelor's Degree and 0+ years of office administrative experience

OR

Associate degree and 2+ years of office administrative experience

OR

High School Degree and 3+ years of office administrative experience

Preferred Qualifications

• 2 years of office administrative experience
• Knowledge of pharmaceutical processes and systems
• Strong attention to detail and is organized with a systematic approach
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, One Note, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

The salary range for this position is: $99,705.00 - $. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.

Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.