Records Specialist

The Position

As a Records Specialist 1 with the Department of Corrections (DOC), you will help keep vital information flowing smoothly to support strong and effective operations. This role gives you the chance to work with detailed records and team up with committed staff across the agency. You will have a direct impact by making sure data is accurate and current. Step into this opportunity to contribute to a dynamic organization and build your professional strengths.

This position focuses on reviewing and maintaining criminal history and sentencing information to support accurate inmate records. The work involves research, analysis, and documentation to ensure proper handling of case information. As a Records Specialist 1, you will perform the following duties:

• Record Review: Review criminal history records and verify details from multiple sources
• Data Research: Analyze arrest data, sentencing documents, and legal reports
• Information Entry: Enter accurate and complete information into required systems
• Sentence Work: Compute, review, and update sentencing and recommitment information
• Communication Tasks: Respond to inquiries and prepare reports or affidavits as needed
• File Maintenance: Maintain organized inmate records for timely access

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. You will report to the office on Tuesdays and Thursdays. Telework is subject to the approval of supervisor after the successful completion of your probationary or training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.
  
  If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI…