Administrative Receptionist, Part-time

The Spirit of the Position

The Administrative Receptionist oversees the management of administrative functions for the Home Office. As a company devoted to promoting an employee‑focused servant leadership culture, the Receptionist/Administrative Assistant will create a welcoming atmosphere for employees, customers and clients by providing excellent service, answering inbound calls, and helping resolve inquiries and concerns in a positive manner.

• Ensure that the Front Desk is attended and answer incoming calls during Home Office operating hours.
• Process and distribute mail on a daily basis.
• Order office supplies for the department, adhering to budgets while ensuring the office is stocked with necessary items.
• Manage and maintain conference room schedules.
• Coordinate the repair and service of all phones, internet, and office equipment in the Home Office.
• Maintain office supply inventories and process orders as needed.
• Schedule meetings for management staff as needed.
• Receive, distribute, and organize incoming and outgoing correspondence and files.
• Manage and maintain the conference room schedule.
• Manage other related duties and projects as assigned.

• High school diploma or GED required.
• Bachelor’s Degree or equivalent work experience preferred.

• Prior experience working in an administrative and/or customer service capacity preferred.

• Excellent Excel, Word, PowerPoint, and general Microsoft Office application skills.
• Recruitment skills and knowledge of an Applicant Tracking System preferred.
• Professional and effective communication with all levels of the organization.
• Team-building and management skills.
• Excellent phone, interpersonal, and organizational skills.
• Strong attention to detail.
• Ability to speak, read, and comprehend English.
• Openness to feedback, differing opinions, and diverse viewpoints.
• Approachability and ability to facilitate coaching conversations with employees and managers.
• Proactive, self‑driven, with the ability to multi‑task and prioritize in a fast‑paced culture.
• Ability to meet deadlines and work under pressure.
• Ability to work unsupervised.
• Integrity, responsibility, and ingenuity in dealing with ambiguous situations.
• Sense of urgency and timeliness.
• Commitment to continuous improvement.

Ability to lift, push, and pull at least 10 pounds.