Coordinator, Workforce Development

Job Advertisement Coordinator, Workforce Development, Career Catalyst Remote within California, Must reside in California. Up to 10% Travel.

• The Coordinator will have the opportunity to collaborate cross-departmentally in support of FoundationCCC’s Workforce Development Department, focusing on our employer-of-record service, Career Catalyst, and Grants Administration projects.
• This role provides administrative and coordination support across project teams to help ensure streamlined and timely completion of workflow and project deliverables.
• Additionally, this role supports the coordination of critical tasks and communications with internal and external stakeholders.
• Communication and Coordination
• Scheduling virtual meetings and trainings with internal and external stakeholders as needed.
• Conducting outreach to grantees and payment recipients in coordination with Specialist and Senior Specialist project leads.
• Supporting collection of data and documentation required to process payments and maintain compliance with funder guidelines.
• Assisting with client experience activities, including scheduling and conducting client check-ins/retros, tracking new client onboarding progress, administering milestone-based client surveys, monitoring feedback trends, and partnering with internal teams to enhance the overall client experience.
• Requesting, collecting, and maintaining certificates of insurance for active contracts.
• Record Maintenance and Review
• Reviewing data in grants management systems to ensure accuracy, completeness, and alignment with submitted documentation.
• Reviewing collected documents for accuracy and communicating with grantees as appropriate to ensure funder requirements are met.
• Maintaining accurate records and updated information in online systems such as Salesforce and Workday.
• Conducting audits to ensure client records (i.e. Worksite Agreements, Costing Allocations, etc) are up to date and accurate.
• Administration Support
• Tracking new & existing business opportunities in Salesforce.
• Converting worksite agreement contract templates into form fillable documents and tracking changes in documents for client use.
• Setting up new clients in Workday and Salesforce by initiating and completing Supervisory Orgs, Custom Orgs, and Project Codes.

• Bachelor's degree or equivalent work experience.
• Previous experience in a coordination or administrative role.
• Familiarity with project management principles is desirable.
• Demonstrated experience with web-based tools and platforms such as Microsoft Suite, Asana, and Salesforce.

• FoundationCCC is fully committed to a “remote-first” philosophy, and recruits and hires talent across the state in fully remote positions, where virtual work is possible.
• Our headquarters are located in Downtown Sacramento, just blocks from California’s State Capitol.
• Competitive compensation, generous PTO, and paid holidays.
• Medical, dental, and vision plans, Flexible Spending Accounts, Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings.
• CalPERS retirement program and optional 403(b) and 457 Retirement plans.
• Carrot reproductive health and fertility support.
• Tuition reimbursement.
• Public Service Loan Forgiveness certified employer.

The Foundation’s main headquarters are based in Sacramento, California, though we offer remote opportunities throughout the entire state. We aim to hire a workforce reflective of the California communities we serve.