LEH Bookkeeper

Location: New Orleans

NATURE AND SCOPE OF POSITION The Bookkeeper is a member of the finance division and is responsible for accounting activities for LEH (Louisiana Endowment for the Humanities) (Louisiana Endowment for the Humanities) and Prime Time Head Start. Our ideal candidate will be a positive, self-motivated, critical thinker and problem solver. As the Bookkeeper, you will work closely with the finance team and be responsible for managing day-to-day accounting transactions, accurately tracking expenses, and handling day-to-day general ledger transactions.

This position will support the monthly and year-end closing of books. In addition to bookkeeping responsibilities, this position provides general office and administrative support, including basic clerical tasks, front desk management, and receiving incoming mail, calls, and vendor communications We are looking for someone with a sense of humor, love of deadlines, attention to detail, outstanding communication and writing skills, the ability to prioritize and manage multiple projects simultaneously, and the ability to be flexible.

This is a hybrid position. Regular on-site presence is required, and the balance between on-site and remote work may fluctuate week to week based on organizational needs.

JOB FUNCTIONS ESSENTIAL-Keep a list of monthly bills for all sites and ensure bills are captured and organized

Enter new vendors and keep W-9s on file Handle the setup of electronic payments with vendors

Catalog and keep all bank deposits

Keep track of due dates and invoices that might become past due Capture electronic bank activity (auto-pays and ACHs) on a weekly basis

Keep track of outstanding checks and stale/voided checks

Contact vendors to ensure new payment is corrected if necessary

Update vendors with credits and track with future invoices

Resolve open invoices/statements with vendors

Review and keep up to date W-9s and contact information for vendors

Respond to staff questions about invoices/vendors

Provide general administrative support, including filing, copying, scanning, and organizing electronic and paper records

Answer and route incoming calls and provide courteous, timely assistance to internal and external stakeholders

Monitor the Finance division’s shared email inbox, respond to routine inquiries, and route complex requests to appropriate staff

Assist with scheduling meetings, preparing meeting materials, and coordinating logistics for trainings or presentations

Maintain organized vendor and account files, including updating contact information and maintaining checklists or logs as needed

Support front desk coverage on an as-needed basis, including greeting visitors, accepting deliveries, and following office sign-in procedures

Receive, date-stamp, and distribute incoming mail and packages related to Finance; prepare and organize outgoing mail as needed SUPPORT-Provide courteous and prompt service to all internal and external clients. Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure confidentiality is assured

Organize bank statements, credit card statements, and other trustee statements. Review the “misc. expense” account and make re-allocations as necessary

Enter data, maintain records, and create reports and financial statements

Process accounts receivable/payable

Provide backup to the front desk and phone system MARGINAL-Assist co-workers in the completion of tasks and assignments to ensure continuity of service. Orient new co-workers and actively support teamwork throughout the organization

Perform other duties as required PRIMARY QUALIFICATIONS Associates from an accredited institution is preferred1 year of experience working in finance and/or accounting

Knowledge in accounting systems like , Airbase, and Intacct Not-for-profit experience is highly desired

Advanced MS Excel skills

Ability to use mathematics to solve problems.

Proficiency in identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts

Highest standards of accuracy

Ability to work independently and collaboratively with colleagues and partners

Excellent oral and…