Part-time Professional, Human Resources

Monroe Community College

Position Title: Part-time Hourly Professional, Human Resources - Monroe Community College

Location: Rochester, NY

Category: Professional Staff

Job Type: Part Time

Posted On: Thu Jun 25 2026

This position will work to convert physical HR records into secure, organized digital formats to support efficient records management, compliance, and accessibility. The role ensures that employee documentation is accurately scanned, indexed, and stored in accordance with organizational policies and data privacy standards. This position works closely with Human Resources to maintain the integrity, confidentiality, and availability of personnel records, enabling streamlined workflows and improved information retrieval.

• Prepare, sort, and organize HR paper files for scanning (e.g., remove staples, arrange documents by category or employee).
• Operate scanning equipment to digitize large volumes of documents efficiently and accurately.
• Review scanned images for clarity, completeness, and proper alignment; re-scan documents as needed.
• Index and appropriately label electronic files in accordance with HR naming conventions and filing structures.
• Upload and maintain digitized records in document management systems or HR information systems (HRIS).
• Ensure compliance with organizational policies, data privacy regulations, and confidentiality requirements when handling sensitive employee information.
• Identify and report missing, incomplete, or inconsistent records to HR leadership.
• Maintain organized tracking of completed and pending files to ensure workflow efficiency.
• Assist in secure storage, archiving, or destruction of physical records post-digitization, following retention policies.
• Collaborate with HR team members to prioritize workload and meet deadlines.

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Required Qualifications:

• Interested applicants will work independently and have initiative. Prior experience is not needed but an interest in or experience with computers and information technology is helpful.
• Reliable, responsible, and able to maintain a consistent work schedule.
• Strong interpersonal skills and a positive, team-oriented attitude.

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently.

Job Type: Part-time, Summer 2026, In-Person Only

Hours: Up to 20 hours per week. Hours between 8am to 4:45pm, flexible schedule available.

Salary: Salary is determined based on experience, internal equity and college budget. This position has an hourly range of $16 to $20 and is based on these mentioned factors.

Physical Demands and

Working Conditions:

The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.