Executive Assistant

Company Description

JPI Business Services, LLC provides premium quality industry solutions to clients with complex operational and logistical needs. The company is dedicated to exceeding expectations by solving challenging logistical requirements, meeting tight schedules, and working within defined budgets. JPI values reliability, attention to detail, and a strong service mindset in its team members. Team members collaborate closely with clients and colleagues to deliver efficient, cost-effective outcomes.

The organization offers a professional environment focused on problem-solving, accountability, and continuous improvement.

The Executive Assistant role at JPI Business Services, LLC is a full-time, hybrid position based in Elizabeth, NJ, with the flexibility to work from home part of the time. This role provides comprehensive executive support, including managing calendars, coordinating meetings, preparing agendas, and tracking follow-up items. The Executive Assistant will handle expense reports, organize travel arrangements, and maintain accurate records and documentation for leadership.

Day-to-day responsibilities include drafting and editing correspondence, screening calls and emails, and acting as a primary point of contact between executives and internal or external stakeholders. The role also involves supporting general administrative tasks, maintaining confidential information, and helping streamline workflows to ensure leaders can focus on strategic priorities.

• Strong Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Proficiency in Administrative Assistance, including document preparation, filing, and office organization.
• Experience preparing, tracking, and reconciling Expense Reports with high attention to detail and accuracy.
• Excellent Communication skills, both written and verbal, with the ability to interact professionally at all levels.
• Proficiency with productivity tools (e.g., Microsoft Office or Google Workspace), including Outlook or similar scheduling tools.
• Ability to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Previous experience supporting senior leadership or executives preferred; experience in logistics or professional services is a plus.
• High school diploma or equivalent required; an associate or bachelor’s degree in Business, Administration, or a related field is beneficial.