Administrative Intern — NYC Event & Outreach

JOB DESCRIPTION

Hardship Level (not applicable for home-based)

H (no hardship)

Family Type (not applicable for home-based)

Family

Staff Member / Affiliate Type

Internship

Target Start Date

Job Posting End Date

March 30, 2024

Terms of Reference

Terms of Reference
Internship
UNHCR Liaison Office in New York, USA

UNHCR, the UN Refugee Agency, is offering a full-time internship with the Liaison Office at UNHCR New York, USA.
Established in December 1950, UNHCR is a global organization dedicated to saving lives, protecting rights and building a better future for asylum seekers, refugees, returnees, internally displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. UNHCR currently operates in over 130 countries, using its long expertise to protect and care for millions.

Title:

Administrative Intern
Duty Station:
New York, USA
Duration: 3 months
Contract Type:
Internship
Earliest Hire Date: 01 August 2024
Target End date: 31 October 2024

Organizational context:
NYO represents UNHCR in New York-based UN processes and functions as a liaison working closely with UNHCR’s Headquarters, regional bureaus, and country operations, along with UN Headquarters (UNHQ), including the UN Departments of the Secretariat, UN agencies, funds, and programs, the General Assembly and its Main Committees, the Security Council, and the Economic and Social Council. NYO also works with Permanent Missions of UN Member States (MS), non-governmental organizations (NGOs), and international and other civil society organizations.

NYO engages in advocacy and partnership to ensure that UNHCR’s mandate and positions are promoted with key (UN, MS, and other) stakeholders in New York. Matters of central concern to UNHCR are high on the agenda of the United Nations and are also of prominent concern to MS, civil society, and the media. UNHCR is appreciated as the agency with operational and policy expertise on refugee, displacement, and statelessness matters.

With increasing numbers of refugees and internally displaced persons, the Security Council is often engaged with matters of central importance to UNHCR and the High Commissioner regularly addresses the Security Council. These matters often engage the Department of Peace Operations as well as the Department of Political and Peace building Affairs, whose leadership role in integrated and mission settings coincides with some of the largest UNHCR operations globally.

Additionally, NYO is frequently called upon to brief and partner with civil society, including academic institutions, regarding refugees and stateless persons. Moreover, NYO is increasingly the port of call for global media based in New York on issues pertaining to UNHCR’s global programs and persons of concern.

The position:
The intern reports to the New York Office Senior Executive Assistant and will assist to prepare logistical and administrative formalities for UN General Assembly High Level Week taking place in September 2024. The individual will support in the coordination and execution of High-Level side events, roundtable discussions and other innovative collaborations at UN headquarters and other venues in NYC to increase visibility of and understanding on issues of forced displacement.

This may require leading on the creation of events checklists, engagement with relevant UN offices, and helping to accompany guests and visitors at venues, as well as working on procurement of vendors, as needed. The intern will assist the Senior Executive Assistant in preparing talking points, briefing kits and scheduling of high-level missions to New York, as well as accompanying UNHCR staff to events as needed.

In particular, the intern will help coordinate activities on the occasion of Summit of the Future and other key moments throughout their internship and as required.

Duties and responsibilities

• Assist in the planning and coordination in preparation for the Summit of the Future and UN General Assembly High Level Week, including scheduling and administrative support

• Create and maintain schedules for incoming visitors, including all administrative…