Legal Administrative Coordinator

Legal Administrative Coordinator

Fairfield Home Office - FAIRFIELD, NJ 07004

Salary Range $60,000.00 - $80,000.00 Salary Position Type Full Time Job Shift Monday through Friday;
Education Level High School

We are seeking a highly organized and detail-oriented Legal Administrative Coordinator to support our legal and executive teams. This individual will serve as the central point of coordination for legal documentation, executive scheduling, and transaction support.

You'll act as the first line of defense when gathering and organizing documentation for lenders and transactions, ensuring everything is complete, accurate, and delivered on time.

• Organize, maintain, and track legal documents across matters and transactions
• Gather, review, and compile required documentation for lenders and financing partners
• Serve as the first line of defense to ensure all required materials are collected, accurate, and submission-ready
• Manage signature workflows (Docu Sign or similar), ensuring timely execution
• Assemble deal files, closing binders, and supporting legal documentation

• Coordinate document collection across internal teams for loan and transaction processes
• Track outstanding items and proactively follow up to meet deadlines
• Assist in preparing deal summaries, memos, and supporting materials for leadership and lenders

• Manage executive calendars, scheduling, and meeting coordination
• Field incoming phone calls, emails, and requests, prioritizing and routing appropriately
• Prepare memos, correspondence, and reports for senior leadership
• Coordinate meetings, agendas, and materials for internal and external stakeholders

• 3–5+ years of experience in legal support, administrative coordination, or similar role
• Strong experience with document organization, signatures, and transaction workflows
• Ability to manage multiple priorities and follow through on deadlines
• Exceptional organizational skills and attention to detail
• Strong communication skills and polished professionalism
• Proficiency in Microsoft Office; legal or property management systems a plus
• High level of discretion and confidentiality

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO) & Company Holidays
• Professional Development Opportunities
• Exposure to legal, real estate, and investment operations
• Collaborative, team-oriented environment

This role is ideal for someone who:

• Takes ownership of organizing legal documents and keeping deals moving
• Is comfortable acting as a gatekeeper for critical lender documentation
• Thrives on gathering signatures, tracking progress, and closing loops
• Can balance memos, calendars, calls, and legal coordination seamlessly
• Enjoys being the person who ensures nothing falls through the cracks