Front Office Coordinator

** Overview*
* + Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.

+ Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.

+ Maintain a safe and clean working environment in conjunction with Janitorial staff.

+ Maintain reception area in neat and orderly condition.

+ Assist office and executive support team as requested with various tasks and projects.

+ Access property management portals to report office related issues.

+ Coordinate new/existing building badges via the building portal

+ Assist in the coordination of building activities.

+ Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.

+ Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.

+ Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.

+ Coordinate catering for large meetings and events when assistance is requested.

+ Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.

** Café/Wellness Room*
* + Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.

+ Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.

+ Assistance in the coordination of social events in café and holiday decorations.

+ Manage Wellness Room utilization and supplies.

** Mailroom/Copy Room*
* + Receive and deliver mail, log packages and process deliveries.

+ Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members' request.

+ Monitor printers and copiers for paper and toner

+ Order common office supplies for copy rooms (not department specific supplies).

** Responsibilities*
* ** Qualifications - Education & Experience*
* + High School Diploma or GED required

+ Min. 3 years of related front desk, admin., mailroom experience required

** Qualifications - Other Skills, Abilities, Knowledge*
* + Intermediate (i.e. Word, Excel, Outlook)

+ Communication

+ Dependability

+ Organization

+ Multitasking

+ Prioritizing

Exceptional Customer Service Attitude

** Qualifications*
* X

REQNUMBER: 158700

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law.  ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .  

We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.