Administrative Assistant - Association Support

Company Description

Meeting Services, Inc. (MSI) is a certified small, disadvantaged, SBA 8(m) woman-owned organization specializing in association management and event planning since 2001. The company focuses on reducing stress for clients by managing logistical details and delivering flexible, team-based solutions using proven methodologies. MSI is recognized as a leader in federal government meetings and has strong relationships across the hospitality industry. Its expertise includes course development, program implementation, logistical support, and association management that drives membership satisfaction and growth.

MSI’s vision, mission, and values center on planning efficient, effective events and making a positive difference for clients and the industry.

This full-time Administrative Assistant role is a hybrid position based in Summerfield, NC, with some work-from-home flexibility. The Administrative Assistant will support day-to-day office operations, including scheduling meetings, maintaining records, and assisting with correspondence and document preparation. Typical responsibilities include answering and directing phone calls, providing professional administrative support to executives, and managing clerical tasks such as data entry, filing, and organizing digital and physical documents.

The role also involves coordinating with internal team members and external partners, supporting event-related logistics, and ensuring timely completion of administrative tasks. The successful candidate will help maintain smooth office workflows and contribute to MSI’s high standards of client service.

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support leadership and daily operations.
• Candidates should possess excellent Phone Etiquette and Communication skills for professional interaction with clients, partners, and team members.
• Candidates should possess solid Clerical Skills, including data entry, filing, document organization, and basic office procedures.
• Proficiency with office software (e.g., Microsoft Office or similar tools) and the ability to learn new systems quickly.
• Strong organizational abilities, attention to detail, and capacity to manage multiple tasks and deadlines.
• Ability to work effectively in a hybrid environment, demonstrating reliability, time management, and self-direction.
• Prior experience in administrative or office support roles; experience in event or association management is a plus.
• High school diploma or equivalent required; additional education or relevant certifications in business or office administration are beneficial.