STAFF Assistant , DCRI Academic Affairs

Staff Assistant (0476)

Support executive‑level faculty in the School of Medicine, manage complex and confidential administrative duties, and maintain efficient organizational operations.

• Interpret new directives, policies and regulations; inform staff of changes and issue instructions on operational matters.
• Control and maintain institutional records, files, reports, and correspondence; keep procedural manuals up to date.
• Assist in preparing complex budgets, provide recommendations and projections, and report financial status of projects.
• Compile data, prepare reports and proposals, and create agendas for faculty and executive team meetings.
• Compose letters and statements in accordance with departmental policies, including travel letters and visa requests for international staff.
• Schedule and coordinate seminars, conferences, appointments, and meetings; attend meetings and serve as a resource person.
• Arrange international steering and executive committee conferences via web‑based video platforms.
• Review reports and forms for the supervisor; identify significant items, errors, or omissions.
• Identify, delegate, and redirect inquiries across institute groups using knowledge of organizational structure and responsibilities.
• Maintain faculty CVs and NIH Biosketches in coordination with the faculty member and DCRI SPOC.
• Oversee and process travel expenses, reimbursements, and procurement card activity for accurate accounting.

The above statements describe the general nature and level of work being performed by individuals in this classification. This is not an exhaustive list of all responsibilities and duties required.

Education/Training: Two years of post‑secondary education in secretarial science or a related business field.

Experience: Four years of related secretarial/clerical experience; equivalent combination of education and/or experience may be considered.

Position Structure: Hybrid position; remote work may be permitted within the list of approved states as specified by Duke University policies.

• Articulate with professional presentation and demeanor.
• Preference for medical, clinical, or research experience.
• Track record of sound decision‑making skills and good judgment.
• Experience working with manager‑level executives or higher for at least four years.
• Ability to multi‑task in a fast‑paced environment.

Proficiency in Outlook, Word, Excel, and PowerPoint is required.

Duke University provides an annual base salary range for this position of USD $19.80 to USD $30.63. Salary decisions consider role responsibilities, experience, education, key skills, internal equity, and market factors.

In addition to the base salary, Duke offers comprehensive medical and dental care programs, generous retirement benefits, and a wide array of family‑friendly and cultural programs. For more information, visit Duke Benefits.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and related conditions), sexual orientation, or military status.

Certain jobs at Duke University and Duke University Health System may require specific physical and/or mental abilities. Additional information and reasonable accommodations can be requested with Duke Access and Accommodations Services (email: DAAS; phone: 919‑668‑1267).