Arts Administrator

Equal Opportunity Statement

We are proud to be an equal opportunity employer and are committed to providing employment opportunities regardless of race, religious creed, color, national origin, disability, sex, gender, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

The Arts Administrator is an important part of the administrative team in the Art Museum and reports to the Hannah and Russel Kully Director of the Art Museum. Working in close consultation with the Executive Assistant to the Art Museum Director, this role provides administrative, organizational, and strategic support to the Director’s Office and is key to establishing a collaborative and creative, and inclusive working culture across the Museum.

This role manages important project schedules, coordinates communications with internal and external stakeholders, and supports key divisional initiatives. The position requires discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced cultural environment, and is key to establishing a collaborative, creative, and inclusive working culture that allows the Art Museum team to produce its best work. S/he/they will demonstrate a background of working directly with people from diverse racial, ethnic, geographic and socioeconomic backgrounds, using a welcoming, inclusive, and accessible approach.

• Proactively manages and assists with scheduling and meeting logistics, including technical requirements
• Provides high level confidential support relating to the Director’s professional responsibilities
• Engages with the entire organization, especially President’s Office, HR, Finance, IT, and external partners
• Prepares expense reports for Director and supports timely execution of all finance-related items
• Administrative and logistical coordination for special projects, programs and events originating in the Art Director’s office
• Oversees and performs special projects, research assignments, and other duties as assigned
• Assists with coordination of VIP visits, exhibition openings, and institutional events
• Supports fundraising and donor stewardship activities when needed
• Maintains Art Division departmental calendar and tracks staff vacation
• Maintains office supplies
• Maintains administrative current and back-files of the Art Collections, and periodically archives records
• Provides first response to public inquiries and distributes to staff as necessary
• Building Maintenance: contacts Facilities about lights, restroom, temperature, pests, etc.
• Other duties as assigned
• Art Collectors’ Council: works cross‑divisionally and with volunteer leadership to strategize annual program goals and design calendar of events
• Executes regular program of field trips to museums, artist studios and private collections
• Manages and coordinates all aspects of ACC Annual Gala acquisition event, including logistical event arrangements both on and off campus and production of associated graphic materials such as the program booklet
• Maintains close communication with curatorial and registration team regarding shipment and installation of potential acquisitions
• Manages All Staff Meetings and monthly coffees
• Assists EA to Director in developing annual operating budget
• Tracks targets related to annual operating budget throughout the year
• Reviews and approves departmental invoices through Work Day as needed
• Reviews and approves departmental Pcards through Work Day as needed
• Processes invoices through Work Day as necessary
• Tracks and assists with special projects initiated by the Director
• Coordinates cross‑departmental communication to ensure timely completion of strategic initiatives
• Monitors deadlines and ensures follow‑through on key decisions and action items

Experience:

BA in Arts Administration, Business Administration, Communications, Art History or related field; 2-3 years executive administrative experience required, preferably in arts, cultural institutions, nonprofit organizations, or higher education.

• Diplomatic and detail‑oriented
• Highly reliable and proactive
• Adaptable and solution‑oriented
• Strong interpersonal skills

Occasional evening or weekend work for openings, board events, or museum programs. Fast‑paced environment with frequent interaction with senior leadership, artists, and donors.

Pay Range: $25.00- $26.00/ hr. Commensurate with experience.

Medical, Dental, Vision; 403(b) retirement plan and matching retirement plan with an outstanding employer match;
Hybrid remote work schedule available for applicable positions;
Considerable paid time off, including annual leave, sick leave, and holidays;
Discounts for staff in The Huntington Store and restaurants;
Free admission to various museums and cultural institutions;
Free passes each month to welcome family and friends to visit the grounds.