Operations Coordinator Part-Time

Operations Coordinator (Part-Time)

The New Jersey Alliance for Immigrant Justice (NJAIJ) is the state’s largest immigration coalition. Together with over 60 member organizations, NJAIJ fights for policies that empower and protect immigrants. We are seeking applications for a part-time Operations Coordinator.

The Operations Coordinator works closely with NJAIJ staff to maintain the organization’s operations and internal systems within a fast‑paced, high‑demand environment. The successful candidate will have demonstrated experience in a previous administrative role within high‑stakes campaigns or with growing, large‑scale organizations. This is a hybrid position that combines roughly 40% in‑person presence and 60% remote work. Travel is expected across New Jersey, including in‑person attendance at our office in Newark, the State Capitol in Trenton, and occasional visits to our membership across the state.

The role may include camera and screen time (live streams, webinars, etc.) and will occasionally require periods of standing, walking, and light lifting. This is a junior role within NJAIJ and reports to the Executive Director.

In addition to supporting NJAIJ’s overall mission, the Operations Coordinator will be responsible for:

• Managing internal communications, calendars, and systems, including responding to external inquiries through social media, the website, and the information email account, and directing them to appropriate staff.
• Organizing shared staff drives, internal coalition documents, and campaign meeting notes.
• Scheduling and maintaining NJAIJ calendars and events.
• Maintaining subscriptions, membership plans, and account information.
• Updating contacts, directories, and listservs.

Inventory, purchases, reporting, and event support:

• Tracking office supply inventory and managing purchase orders, invoices, and expense reports.
• Maintaining existing vendor relationships and processing timely Memorandums of Understanding and renewals.
• Building competitive vendor relationships and finding appropriate deals for recurring office costs, bulk purchases, or event sponsor ships.
• Assisting staff with event registration, sound, tabling, parking, or other local permitting needs for special events.

All candidates must demonstrate the following experiences and competencies:

• 1‑3 years in an administrative or operations role.
• Excellent computer literacy and willingness to incorporate new tools and technology.
• Ability to use basic spreadsheet formulas to track costs, notice trends, and produce reports.
• Careful attention to detail for data entry and management, plus well‑developed time and project management skills.
• Acknowledgment that confronting nationalist, anti‑immigrant xenophobia and rising authoritarianism requires quick, disciplined, efficient work.
• Strong commitment and personal ties to immigrant, racial, social, and economic justice and critical analysis of systemic racism and structural inequities in New Jersey.

Competitive applicants may also possess:

• Eagerness to work in fast‑paced environments that require transitioning quickly between tasks.
• Sense of independence and ability to make strategic decisions with limited information.
• Bi‑ or multilingual proficiency in Arabic, Haitian Creole, French, West African languages, Korean, Mandarin, Cantonese, or other Asian languages, strongly encouraged.
• Enthusiasm for snacks, cute pictures of animals, and building collective community power.

The position has a salary range of $20.00‑$25.00 per hour for 20 hours per week. NJAIJ’s public holidays include 14 paid public dates and 3 heritage days. The office is closed twice per year, during the first week of July and the last week of December.

We are an Equal Opportunity Employer that fosters belonging and empowerment in our work.

We strongly encourage a diversity of identities and experiences to apply.