Administrative Assistant - Clio Billing

Job Type: Part‑time.

Work location:

Remote. Compensation: $23 per hour.

We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations. If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast‑paced professional setting, we’d love to hear from you.

• Manage and process billing through Clio Manage (time entries, invoices, payments).
• Coordinate billing details and updates with attorneys and clients.
• Track billable hours and ensure accuracy across multiple matters.
• Follow up on overdue invoices and client payments as needed.
• Maintain organized records of client communications and billing histories.
• Support administrative tasks such as document management and scheduling.
• Communicate professionally via email, phone, and client portals.

• Experience using Clio Manage (billing, timekeeping, or client management).
• Prior experience working as a Virtual Assistant in a legal or professional services environment.
• Excellent written and verbal communication skills in English.
• Strong attention to detail and ability to multitask across several clients.
• Professional, reliable, and proactive work ethic.
• Stable internet connection and remote work setup.

• Experience supporting multiple attorneys or a law firm.
• Knowledge of general legal billing procedures and terminology.
• Customer service experience or client‑facing role background.

• $23/hour — W-2 employment
• Medical, dental, and vision coverage
• Paid sick time and employee discounts
• Annual performance bonuses
• 6-month pay review with potential increase based on performance
• Reimbursement of certain expenses
• Professional development and advancement opportunities
• Supportive, inclusive remote work culture