Bilingual Registrar- Prep West Secondary

Position

Secondary Registrar – 12‑month contract, starting the 26‑27 School Year.

Reports to:

Director of Campus Operations. Compensation: $19.86 – $24.69 per hour.

• 100% of student errors resolved prior to PEIMS.
• Think strategically about student data management; provide leadership with recommendations for data integrity and streamlining systems.
• Establish and maintain student files, ensuring personal and academic records are current, accurate, and confidential.
• Oversee proper file organization and storage; manage and maintain student and PEIMS data entry in the student information system.
• Complete data verification and corrective action set by Home Office internal audit results.
• Serve as liaison between campus personnel and Home Office regarding student information.
• Ensure compliance with all state, federal and organizational policies and procedures concerning student data.
• Compile and maintain complex records and reports involving a large volume of changes.
• Coordinate dissemination of verification reports to designated campus coordinators and stakeholders.
• Publish all progress reports and report cards accurately and on time.
• Ensure 100% of transcripts are accurate based on internal deadlines.
• Collaborate with testing coordinator to ensure state testing records and scores are displayed accurately in the student information system and filed in student cumulative folders.
• Assist the Director of Campus Operations with creation of student schedules and dispersion of transcripts to appropriate parties at time of enrollment.
• Enter and maintain personalized graduation plans (PGPs), endorsements, credits by exam (CBE), end of course (EOC), and transfer credits in the student information system and student cumulative folders.
• Complete any transcript corrections or updates in the student information system.
• Lead proactive annual enrollment strategy, implementing automated reminders, hosting support sessions, and monitoring real‑time dashboards.
• Ensure new student registration data is approved and accurate in Skyward.
• Organize, manage, and lead enrollment, registration and withdrawal processes for all students.
• Maintain distribution of student information to all responsible personnel of special programs and campus personnel.
• Accurately reflect withdrawn students in the student database and update leavers.
• Conduct and fulfill student record requests for students, families, school personnel and external stakeholders.
• Process all withdrawals for students and track post‑withdrawal enrollment.
• Provide front‑desk coverage as needed, including greeting visitors, answering and processing all incoming calls efficiently.
• Perform additional duties as assigned.

• 1–3 years of business, operational or data experience.
• Ability to analyze, develop, establish and maintain efficient office workflow and administrative processes.
• Ability to juggle multiple tasks and initiatives simultaneously.
• Maintain the highest level of confidentiality.
• Exercise excellent judgment in decision‑making.
• Belief in and commitment to the mission and core values of YES Prep Public Schools.
• Openness to giving and receiving frequent feedback.
• Maintain emotional control under stress.
• Work urgently in a fast‑paced, results‑oriented environment.
• Demonstrate ability to work on a team.
• Dedicating to continuous learning, growth and professional development.

• Hourly, non‑exempt position; salary commensurate with experience.
• Health and supplemental insurance: $0 monthly medical option with $600 HSA contribution and additional benefits (Dental, Vision, Disability, Life, etc.).
• Retirement plans:
  Teacher Retirement System of Texas and a 457b plan.
• Paid Time Off: 15 days for employees working 20+ hours per week, plus academic calendar closures.
• Paid leave: 100% coverage for medical, maternity, paternity and other qualifying leave.
• Professional development: investment in coaching and ongoing training.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy or parenthood.