Executive Assistant

Executive Assistant

The Executive Administrator provides comprehensive support to the Executive Leadership Team, ensuring seamless day-to-day operations and strategic coordination. This role is responsible for managing executive calendars, coordinating complex travel arrangements, and handling high-level communications with internal and external stakeholders. The position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare presentations and organize meetings.
• Draft agendas and record minutes.
• Manage ongoing projects and serve as a key liaison across departments.
• Maintain confidentiality while ensuring executives are fully informed of critical updates and commitments.

Essential Skills

• Proven experience managing executive calendars, resolving conflicts, and prioritizing high-volume requests.
• Expertise in arranging complex travel, including international itineraries, visas, and expense reporting.
• Ability to manage multiple concurrent projects, events, and deadlines with minimal direction.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Ability to handle sensitive executive communications with discretion and professionalism.

Additional Skills & Qualifications

• Exposure to global organizations or multinational operations.
• Experience with expense management systems and reporting tools.
• Event planning and executive meeting facilitation.
• Desktop publishing or presentation design tools.
• Bachelor's degree preferred.
• 5+ years of experience in executive-level administrative support.
• Strong adaptability in changing environments.
• High level of professionalism and discretion.
• Ability to work extended hours and maintain flexibility in a global support role.
• Experience managing high volumes of work with minimal supervision.

Work Environment

The position is primarily onsite within a corporate office environment, with potential hybrid or remote work requiring approval. The schedule includes standard business hours with flexibility required, including overtime as needed. The role may require 10%–50% travel. This dynamic and fast-paced environment offers exposure to high-visibility projects, cross-functional collaboration, and growth potential within corporate leadership support functions.

Job Type & Location

This is a Contract to Hire position based out of Delray Beach, FL.

Pay and Benefits

The pay range for this position is $33.65 - $40.87/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Delray Beach, FL.

Final date to receive applications

This position is anticipated to close on Jul 10, 2026.