Program Coordinator - SW Region Capital Program

Program Coordinator

Washington State Parks and Recreation Commission

Job Title:

Program Coordinator

Location:

Olympia, WA

Closes:
July 8th, 2026, at 11:55 p.m. PDT

Travel:
This position may require you to travel including occasional overnight as needed to accomplish assignments. This position is eligible for hybrid telework but is frequently required to report on-site to meet business needs. The default assigned work location of all Parks positions – both on-site and telework eligible positions – is within the State of Washington. Frequency of onsite work will vary based on business and operational needs.

Parks may choose, but are not required, to support out-of-state telework on a case-by-case basis.

Note:

Washington State has approved a 2% COLA salary increase effective July 1st, 2026.

Washington State Parks is looking to fill one (1) full-time, permanent Program Coordinator for the SW Capital Program within Parks Development Unit located in Olympia, Washington. Working hours are generally Monday
- Friday 8:00am – 4:30pm. This position allows for both flexible and hybrid schedule options where you can do effective work from home and in office. In some cases, the program coordinator accompanies project teams to parks within the region and gets a taste of what capital development looks like in real time. This position supports State Parks mission by planning, organizing, and overseeing varied and extensive projects.

Plan and organize extensive processing related central office activities in the Region office. Provides direct support to the Capital Region Manager (CRM) in the daily operations of the Capital Program and represents supervisor for staff communication and serves as back-up and support for central office activities and the department/unit. If you're interested in a dynamic career that allows you to showcase your program management talents, please apply and become part of our dynamic team.

Some of what you will do:

• Track, coordinate, and assist in the preparation and distribution of all contract documents for the team; serves as a liaison between the CRM, team, headquarters staff, consultants, and contractors on all contractual issues.
• Provides direction to the team in administration of preparing, advertising, and completing Architecture/Engineering agreements, public works contracts, service contracts, inter-local agreements, and the purchasing of goods and services.
• Administer the receipt and processing of payments and invoices, contract changes, and closeout documentation of all contracts for the team.
• Assists the team with the coordination and preparation of pre-bid/construction meetings, consultant and construction site visits, and inspections.
• Assist the CRM in creating capital project and operating budgets, monitors and control budget status and expenditures.
• Plans and organizes extensive program processing requirements and monitors central office activities.
• Represent the CRM and/or other team members at meetings in their absence.
• Manage all maintenance and repairs for all vehicles assigned to the team.
• Assist with travel arrangements, coordinating meeting arrangements, and appointments on behalf of team.

Required qualifications:

Qualified candidates will meet the following criteria:

• Three (3) or more years of professional experience involving planning, organizing, and coordinating work in a business office AND a valid driver's license. OR
• Associates degree
  * involving study in business administration or a closely related field AND one (1) year of experience involving planning, organizing, and coordinating work in a business office AND a valid driver's license.
• * Additional qualifying experience can substitute year-for-year education.

Core competencies:

• Program Coordination: handles CRM (Customer/Contract Relationship Management), central office activities, meeting scheduling, arranging travel, coordinating information for staff and team operations.
• Time Management & Priority Setting: the ability to distribute mail, manager contracts and the purchasing of goods and services, and timesheets, that are all time sensitive.
• Procedural Compliance: the ability to be disciplined and follow established government/ contractual and financial protocols.
• Attention to Detail - is the ability to achieve thoroughness and accuracy when accomplishing tasks by carefully monitoring processes, spotting errors or inconsistencies, and ensuring work is complete and precise.
• Communication and Stakeholder Engagement : clearly communicates technical information in both written and verbal formats; engages effectively with internal and external stakeholders, including government agencies, contractors, and consultants.
• Analytical Thinking and Problem Solving : applies logical and innovative approaches to systematically work through information, identify key issues and cause-effect relationships, and use data to identify issues and make informed deductions.
• Take action to learn and grow: consider and incorporate new information and different…