Administrative & Development Associate

New Jersey Policy Institute

Parsippany, NJ

May 26, 2026

The New Jersey Policy Institute (NJPI) is a new 501(c)(3) non‑profit organization that seeks to bring together policymakers, business leaders, non‑profits, elected officials, and others to focus on meaningful policy solutions regarding the major issues facing Garden State families—including education, the economy, energy, and more.

We are looking for a high‑energy, detail‑oriented professional to keep our operations running smoothly and our fundraising engine revving. You’ll wear two hats: an Executive Assistant managing the day‑to‑day flow for leadership, and a Development Associate driving our growth through donor relations and project management.

The Administrative & Development Associate will report to the Executive Director. This is a full‑time position based in Parsippany, NJ, with the opportunity to work from home up to 3 days per week.

Executive Support & Administration

• Gatekeeping & Scheduling:
  Manage complex calendars, coordinate meetings, and handle travel logistics.
• Event Planning:
  Lead the logistics for board meetings, staff retreats, and small‑scale donor events.
• Office Flow:
  Ensure the office environment is organized and professional.
• “Mini” Major Gifts Officer:
  Manage a small portfolio of mid‑level donors, conducting outreach and personalized stewardship to move them up the giving ladder.
• Project Management:
  Track grant deadlines, oversee the annual appeal timeline, and ensure all donor acknowledgments are sent promptly.
• Database Management:
  Keep our CRM updated, pulling reports to track fundraising progress and identify new opportunities.

• A Natural Organizer:
  You thrive on checklists, color‑coded calendars, and beating deadlines every time.
• Relationship‑Driven:
  You genuinely enjoy people and are comfortable building relationships through phone calls, donor conversations, and mission‑centered outreach. You know how to listen and ask for support.
• Discreet & Professional:
  You handle sensitive executive and donor information with total confidentiality.
• Tech‑Savvy:
  You’re proficient in G‑Suite/Office 365 and have experience with CRMs like Salesforce, Raiser’s Edge, and/or Hub Spot.
• The Ultimate “Task‑Switcher”:
  You can pivot seamlessly from formatting a board report to hopping on a call with a donor without missing a beat.
• A Proactive Problem Solver:
  You don’t wait for instructions to fix a scheduling conflict or a gap in the donor database; you see the “mess” and organize it.
• Project Obsessed:
  You live for a good project management tool (like Asana, Monday, or Trello) and take pride in meeting every event deadline.
• Polished & Trustworthy:
  You are the face of the office. Whether you’re greeting a guest or handling sensitive executive emails, you do it with high emotional intelligence and discretion.
• Growth‑Minded:
  You aren’t just looking to “check boxes”—you want to learn the mechanics of fundraising and eventually grow your own donor portfolio.

• 1+ years of experience in administrative support or nonprofit development. Exceptional undergraduate or internship experience will be considered.
• Proven ability to manage multiple projects simultaneously.
• Strong writing skills (for both professional emails and donor appeals).

The salary range for this role is $40,000‑60,000, depending on skills and experience.