Executive Assistant II

Job Title

Executive Assistant II

Professional Products Division

Hudson Yards, NY

GM, Color Wow DMI

This position is responsible for providing executive level administrative support for one General Manager and two Vice Presidents in a fast paced and team-oriented environment. It requires a highly motivated individual who can multi-task expertly in a complex and high energy setting. A positive demeanor, agility and resourcefulness are additional keys to success. The role also supports the business on the execution of additional projects assigned by the General Manager.

• Heavy day‑to‑day, short‑term, and long‑term calendar management that involves coordination with the entire team, division, and company
• Compile reports and agendas for various key meetings
• Manage all requests to and from Corporate, Divisions/Brands, or Paris office and follow up accordingly
• Booking and coordination of travel arrangements
• Preparation of expense reports adhering to corporate policies
• Coordinate visits from executives of L'Oreal global headquarters and subsidiaries
• Draft and edit internal communications/major announcements
• External communication, correspondence, and management of mailings to top customers and teams
• Create and manage purchase orders, vendor management and other systems management
• Meeting and event preparation including catering, IT set‑up and other administrative logistical support
• Plan and execute small events, activities, and celebrations for teams
• Serve as general administrative support for the office team
• Management of floor space, necessary maintenance, and office supplies

• Prior administrative experience in a corporate environment for at least 5 years
• Must be looking for a long‑term administrative assistant position
• Bachelor's degree is strongly preferred
• Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success
• Must possess a high degree of professionalism and ability to handle highly confidential information
• Must possess extremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally
• Requires strong written and oral communication skills
• Ability to maintain organization while effectively managing multiple tasks, multiple deadlines, and competing priorities
• Ability to learn and use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of office systems (Word, Excel, PowerPoint, Outlook, TEAMS, SharePoint, SAP Concur, Egencia)
• Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem‑solving skills
• Possess ability to work in a team environment across multiple functions

• Demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the L'Oreal Code of Ethics
• Communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
• Demonstrates respect in all forms of communication and interaction with cross-functional and global teams; sensitive to cultural and creative personalities
• Manages multiple projects and tasks simultaneously with a focus on prioritization and quality; forward thinking and problem solving

• Salary Range: $77,100- $108,000
• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oreal's Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities for Career Progression (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

We are an Equal Opportunity…