Document Management Support; Clerical Assistant

Overview

THE POSITION
Join the Department of Conservation & Natural Resources as a Document Management Support (Clerical Assistant
2) and help keep essential geological information organized and accessible. Your work will support staff and visitors who rely on accurate and well maintained records. This role offers a chance to learn valuable skills while making a real impact on the management of important data. Step into a position where your attention to detail truly matters.

DESCRIPTION OF WORK

This position supports the daily operations of geological data and document handling for the division. The role helps ensure that file areas, visitor spaces, and document processing systems operate efficiently. As a Document Management Support (Clerical Assistant
2), you will perform the following duties:

• Data Processing:
  Sort, scan, index, publish, and record oil and natural gas well data into the EDWIN system
• Document Distribution:
  Distribute incoming documents to geologists for technical review and processing
• Area Maintenance:
  Maintain visitor areas, file rooms, conference spaces, and the library to ensure neat and usable conditions
• Visitor Assistance:
  Assist visitors by locating well data and demonstrating the use of EDWIN workstations
• Record Organization:
  Support the review and consolidation of paper documents to streamline storage and access
• Query Reporting:
  Run routine queries and compile requested information from the EDWIN system

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday through Friday with a 30-minute lunch.
• Telework:
  You may have the opportunity to work from home (telework) part-time, up to 5 days per pay period. To telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you may report to the headquarters office in Pittsburgh, PA. Telework is subject to change. Additional details may be provided during the interview.
• Salary:
  Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin at the starting salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for eligibility. Information to support eligibility must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to (Use the "Apply for this Job" box below). and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this…