Administrative Assistant

Job Title

Administrative Assistant

UCM Photo/Video Administration

Regular

Hourly

20.15

40

Yes

No

The Administrative Assistant will play a pivotal role in overseeing the smooth operations of the department, ensuring efficient workflow, and maintaining a cohesive work environment. Key responsibilities may include monitoring the unit's budget, managing operational processes for the photo and video team, and supporting the Vice President of Communications and Marketing. The ideal candidate will possess strong organizational skills, excellent attention to detail, and the ability to multitask effectively.

This position has been approved for remote hybrid work: four days on campus, one day remote. Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

• Monitors and reviews operations of unit; ensures smooth workflow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• May oversee staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Requires nine (9) months of coursework or training beyond high school in Business Administration and three (3) years of related experience, or an equivalent combination of education and expertise.

• Experience working in higher education.
• 1-2 years of experience working in a marketing organization.

• Knowledge of unit's operations, policies, and procedures.
• Supervisory skills.
• Knowledge of computer and office applications.
• Research skills.

• Knowledge of photo and video workflows.
• Experience using project management software.
• Familiarity with Digital Asset Management (DAM) systems.
• Experience working with procurement software.

For positions that are approved for remote work:
Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or . Questions and follow-ups regarding requests should also be directed here.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or .