Executive Assistant, Operations

Responsibilities

• Provide proactive executive administrative support to the Head of Operations and Experience and members of the senior leadership team, ensuring excellent service and professionalism with every interaction.
• Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
• Proactively manage calendar, schedule meetings, arrange meeting logistics, and resolve calendar conflicts.
• Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
• Prioritize and manage own workflow to ensure quality and efficiency, meeting deadlines and adjusting to changing priorities.
• Proactively address or resolve issues within own area of accountability and keep leadership informed of matters requiring their attention.
• Collaborate with sourcing team and other parties to initiate purchase orders (PO) and manage vendor payments effectively.
• Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
• Assist with special projects and perform additional assignments as needed.

• Bachelor’s degree in business administration, a related field, or relevant experience.
• 5+ years of experience as an Executive Assistant supporting C‑suite level senior executives.
• Strong knowledge of audio‑visual set up for video conferencing and the ability to collaborate with the AV team.
• Excellent written and verbal communication skills; high emotional intelligence and interpersonal skills.
• Strong organizational skills, attention to detail, and the ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in project management and event coordination.
• Ability to maintain confidentiality and handle sensitive information with discretion, judgment, and integrity.
• Ability to work independently and as part of a team.
• Flexibility to work outside of regular business hours when needed.
• Flexibility to travel as needed (maximum 10% of time).

• Salary range: $81,580.00 – $.
• Possible eligibility for annual, sales, or other incentive compensation.
• Hybrid work: 3 days in office, 2 days remote work‑from‑home.
• Location:
  
  Hudson Yards.
• Travel: up to 10% of time for offsite meetings and key events.
• Comprehensive benefits including health, dental, vision, retirement, life insurance, and other corporate benefits (see company website).

Equal Employment Opportunity Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectionate or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.

Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities, pregnancy, childbirth or related medical conditions. Contact  for accommodation requests related to the application or interview process.

Guardian does not currently sponsor employment visas. Applicants must be legally authorized to work in the United States.