Billing & Finance Administrative Assistant

Benefits

• 401(k) matching
• Health insurance
• Paid time off

DAGDA International is a global security services firm providing executive protection, embedded security support, travel risk support, and operational security services for corporate clients. Our work is fast-moving, detail-driven, confidential, and highly client-focused.

We are seeking an organized and dependable Billing & Finance Administrative Assistant to support our Finance team with billing documentation, accounts receivable tracking, expense support, and general administrative tasks.

The Billing & Finance Administrative Assistant will assist the Finance team with collecting, organizing, and maintaining the documentation needed for client billing, invoice support, accounts receivable tracking, and finance-related records.

This is an entry‑level finance support role and is a great opportunity for someone who is detail-oriented, organized, comfortable working with spreadsheets, and interested in growing within billing, accounts receivable, bookkeeping, or finance administration.

Advanced accounting experience is not required. The ideal candidate is reliable, accurate, professional, and able to follow instructions, checklists, deadlines, and established processes.

This position is intended for a candidate located in or near the Charlotte, North Carolina area.

The role will begin as a full-time, in‑office position, five days per week, to support onboarding, training, document access, and coordination with the Finance and Operations teams.

After the initial onboarding and training period, and based on business needs and satisfactory job performance, the role is expected to transition to a hybrid schedule of three days in office and two days working from home.

• Assist with gathering documents needed for client billing, including receipts, expense support, time records, project details, and client approvals.
• Organize billing support by client, project, program, and billing period.
• Assist with checking billing packets for completeness and route missing or unclear information to Finance for review.
• Maintain client billing folders, invoice backup files, and billing trackers.
• Follow up with internal team members for missing receipts, project codes, approvals, or other billing support.
• Assist with preparing draft invoice support packets for Finance review.

• Help maintain accounts receivable trackers, billing logs, and invoice status notes.
• Update invoice status based on information provided by Finance.
• Assist with preparing client statement support or aging report backup as requested.
• Organize payment confirmations, remittance details, and client account notes.
• Identify and elevate missing information, inconsistencies, or questions to Finance for review.

• Review expense support for basic completeness, including receipt, date, vendor, amount, business purpose, client name, and project code.
• Assist with organizing Ramp receipts and expense documentation.
• Help identify missing receipts or incomplete expense information.
• Maintain organized digital files for receipts, invoices, purchase orders, statements of work, client approvals, and other finance documents.

• Provide general administrative support to the Finance team.
• Maintain spreadsheets, trackers, shared folders, and digital records.
• Assist with data entry, document organization, summaries, lists, and follow‑up notes.
• Support month‑end billing cutoff by helping gather missing documentation.
• Assist with file cleanup, administrative projects, and other duties consistent with the scope of the role.

• Entry‑level candidates are welcome.
• One or more years of office, administrative, bookkeeping, billing, accounts receivable, or data entry experience is preferred.
• Strong attention to detail and accuracy.
• Good organizational and follow‑through skills.
• Comfortable using spreadsheets, shared documents, and digital filing systems.
• Ability to follow checklists, written instructions, and…