Development & Operations Associate

Job Title

Development & Operations Associate

Director of Development & Strategic Partnerships

Newcastle, Maine (primarily on site, with some approved work-from-home opportunities; occasional travel, weekend and evening hours required)

To support its expanding vision and operations, the Frances Perkins Center is hiring a full‑time Development & Operations Associate to assist with a variety of administrative and strategic projects. This person will be a highly organized team player who will provide critical support to a growing staff and organization. This is a cross‑functional role under the general supervision of the Director of Development & Strategic Partnerships.

The Associate will support administration and data entry for all fundraising projects, program administration and data tracking, and office operations. A strong candidate for this role will be flexible, tech‑savvy, able to manage and prioritize multiple projects, and have strong attention to detail.

Located at the Frances Perkins National Monument, the Frances Perkins Center is a nonprofit organization that inspires current and future generations to understand and uphold the government’s role in providing social justice and economic security for all. Our work is guided by Frances Perkins’ effective leadership style and one woman’s power to change the world. We are the official philanthropic partner of the Frances Perkins National Monument and are responsible for site stewardship and interpretation in partnership with the National Park Service.

• Work closely with the Development & Program/Impact Teams to execute the mission, vision, and values of the organization.
• Lead data entry and assist with database management and reporting.
• Process gifts and pledges received from individuals, corporations, foundations, and organizations according to set protocols and prepare acknowledgement letters.
• Provide administrative and tech support to staff, including Zoom, calendar management, drafting and editing correspondence and written materials, and other tasks as requested.
• Manage physical office space, including supply ordering, trash and recycling, tidying, and other office needs.
• Serve as the first point of contact for office telephone and general email inquiries.
• Assist with merchandise ordering, inventory management, and other duties related to FPC retail sales on site.
• Assist with general accounting and grant management.
• Serve as liaison to third‑party IT and accounting firms (including weekly deliveries to accountant).
• Retrieve and process mail at a set weekly schedule.
• Complete additional off‑site errands as requested or required such as picking up printing orders, office supplies, deliveries, catering, and more.
• Support other programmatic and development efforts such as special events and summer tourism, including shifts in the Welcome Center greeting guests and completing retail sales.
• Assist with social media and digital asset management in coordination with the Engagement & Impact Manager.
• Some physical work may be required to support ongoing preservation and construction efforts at the Homestead.
• Other duties as assigned.

• At least two years of general office experience including data entry.
• Strong organizational and time management skills with excellent attention to detail.
• Excellent written and oral communication skills, and ability to communicate effectively with constituents in person, over the phone, and via email.
• Tech savvy with high proficiency in online organizational and communications tools, including professional use of email, social media, Zoom, and Microsoft Office (SharePoint, Teams, Planner, Outlook, Excel, Word, etc.). Ability to learn platforms used to complete individual and cross‑functional work.
• Professional attitude with ability to exercise independent judgement and handle confidential or sensitive information with discretion.
• Driver’s license and vehicle required.

• Experience with data entry and database management in a nonprofit setting.
• Nonprofit fundraising and special event experience.
• Technical…