Administrative Operations Coordinator

Job Description

The Administrative Operations Coordinator (AOC) serves as a central operational leader within the School of Design, providing comprehensive administrative, scheduling, and programmatic support across multiple academic programs. Reporting to the School Director, this position ensures the effective execution of academic scheduling, administrative processes, events, and external engagement activities. The AOC works collaboratively with program chairs, faculty, staff, students, and external stakeholders to maintain efficient, accurate, and policy‑compliant operations in a dynamic and multidisciplinary academic environment.

• Bachelor’s degree in business administration, public administration, higher education, or a related field, or equivalent experience.
• Demonstrated experience in administrative coordination or operations support in a complex organizational environment.
• Strong organizational, communication, and problem‑solving skills.
• Demonstrated ability to manage multiple priorities, maintain confidentiality, and ensure accuracy.
• Experience with standard administrative systems (e.g., scheduling, records management, financial processes).

• Experience in higher education administration.
• Familiarity with university systems (e.g., Banner, CMS platforms).
• Experience supervising student employees or support staff.
• Experience with event planning, communications, or web content management.

Pay Band: 4

Overtime Status:
Non‑Exempt – Eligible for overtime

Appointment Type:
Regular

Salary Information: $50,000 – $53,000

Hours per week: 40 hours per week

Review Date: 06/15/26

Additional Information:
This position is eligible for a hybrid work arrangement (up to one day per week of remote work) following a fully onsite onboarding period. The successful candidate will be required to have a criminal conviction check.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.