Executive Assistant - Telecommute Albuquerque Metro Area

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The Executive Assistant will support Senior Managers with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.

This is a fast‑paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.

If you are located within the Albuquerque metro area, within driving distance to our Roma office, you will have the flexibility to work remotely as you take on some tough challenges. This position is remote with up to 25% travel and in‑office time.

• Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
• Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
• Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
• Create, prepare, and distribute all meeting materials
• Maintain charitable/community relations and promotional items budget and sponsor ships
• Ensure all resources and technology are set up and working for all meetings
• Make travel arrangements for leadership
• Help plan and coordinate broker meetings and external events as needed
• Organize logistics of large or off‑site events, using internal resources as needed
• Compile and integrate information needed to complete reports and documents
• Prepare or format office documentation needed for various audiences
• Post relevant documentation onto relevant systems and communication boards
• Maintain and distribute broker email and address mailing lists as needed
• Utilize Microsoft 365 software and other applications
• Monitor and oversee internal office communications
• This position may occasionally assist in onboarding new employees depending upon the role of the hire
• Maintain and keep updated office and distribution lists
• Consult and communicate with internal and external customers to identify and provide resources
• Research and provide needed information to respond to requests in a timely matter
• May occasionally assist with reviewing and approving timecards, employee reviews and feedback

• 5+ years of administrative support to leadership in a corporate setting
• Experience working in a fast‑paced, matrix organization
• Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
• Experience handling all aspects of meeting production and organization including creation of PowerPoint presentations, scheduling, catering, room preparation, etc.
• Proficient level of all Microsoft Office including Word, Excel, Outlook, and Power Point
• Proven exceptional attention to detail
• Proven high degree of personal integrity and strong interpersonal skills
• Ability to work on‑site between 2‑4 days per month at our Corporate Office located on 303 Roma Ave NW, Albuquerque, NM 87102
• Willingness to travel quarterly within our West Region to assist leadership

• Experience working within a healthcare setting
• Experience working for a Fortune 500 company
• Experience with booking business travel following company guidelines and recommendations
• Experience with Concur
• Experience with Smartsheet
• Proven ability to provide high quality, consistent services to the various leaders within the department

* All employees working remotely will be required to adhere to United Health Group's Telecommuter Policy

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as a comprehensive benefits package, incentive and recognition programs, equity stock…