Administrative Assistant - Part time - Lawnwood Memorial Park

Administrative Assistant
- Part time
- Lawnwood Memorial Park

Cemetery Administrative Assistant (Part-Time) Job Description

Job Summary

The Part-Time Cemetery Administrative Assistant supports the day-to-day administrative functions of the cemetery office within our Lawnwood Memorial Park location.

Reports to:

Cemetery Office Manager

Key Responsibilities

• Office Operations:
  Support the day-to-day operations of the cemetery office to maintain an organized, structured, and efficient work area.
• Team Cross-Training:
  Actively engage in comprehensive cross-training across all administrative roles to ensure seamless operational continuity, mutual office support, and full coverage capability.
• Contract Administration:
  Review, finalize, and process cemetery contracts, scanning them into specialized software to maintain flawless digital records. Assist in training family service counselors in digital contract entry.
• Interment Verification:
  Ensure strict adherence to all operational and administrative steps within the interment verification process.
• Financial Processing:
  Process and post local payments (including checks and recurring credit card payments), maintain the record of deposit, and collaborate closely with the home office support team.
• Service Scheduling & Maintenance Liaison:
  Schedule interment services and serve as a primary liaison with the maintenance team, providing the superintendent with all necessary documentation to complete burials.
• Document & Deed Creation:
  Create official deeds, interment orders, authorizations, and vault tags, while assisting in preparing or overseeing all cemetery-related forms.
• Permanent Record Maintenance:
  Maintain vital permanent records, including the interment log, lot books, lot cards, owner cards, plat books, and cemetery maps.
• Inventory & Ordering:
  Order office supplies, complete regular inventory counts, and manage the administrative purchasing of vaults, granite, and bronze memorials.
• Memorial Fulfillment:
  Track memorial fulfillment from start to finish, including ordering, receiving, creating, and logging completed installation work orders.
• Software Management:
  Enter maintenance and operational work orders into Nexus.
• Reporting:
  Compile and maintain localized volume reports and commission reports.
• Invoicing:
  Receive and process local invoices for payment as directed by management.
• Human Resources Support:
  Administer local Human Resources (HR) processes, such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files, and managing confidential records (I-9s, etc.) in cooperation with the home office.
• Notary Services:
  Notarize official documents as needed, with the company covering any associated fees to maintain notary status.

Compensation: $17.00 per hour, paid on a biweekly basis.

Classification:
Non-exempt hourly position.

Full-Time/Part-Time Part-Time

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.