Executive Assistant – Defense

Executive Summary

We are seeking an Executive Assistant for a hybrid assignment in Washington, D.C. The ideal candidate will be a Washington, D.C. resident with at least five years of demonstrated experience supporting senior management. Key responsibilities include managing executive calendars, handling phone correspondence, and preparing briefings. This role requires an experienced Executive Assistant capable of delivering expert-level administrative services in a fast‑paced, highly sensitive environment.

The selected candidate will directly support the CEO, ensuring smooth day‑to‑day operations while maintaining the highest standards of confidentiality and professionalism.

• Calendar & Schedule Management – Prioritize and maintain the CEO’s calendar, scheduling meetings, appointments, and travel while managing competing demands.
• Communication Liaison – Serve as the primary contact between the CEO and internal/external stakeholders, screening emails, calls, and correspondence with discretion.
• Travel Coordination – Arrange domestic and international travel, including flights, accommodations, visas, and itineraries.
• Meeting Preparation – Draft agendas, compile briefing materials, take minutes, and follow up on action items.
• Document Management – Organize, edit, and format presentations, reports, and confidential documents.
• Project Support – Assist with special projects, event planning, and cross‑departmental initiatives.
• Office Management – Oversee office operations in a hybrid work setting, ensuring seamless collaboration.
• Confidentiality – Handle sensitive information with professionalism and discretion.

• Experience – Minimum five years as an Executive Assistant, preferably supporting C‑suite executives in tech, defense, or government contracting.
• Communication Skills – Exceptional written and verbal communication skills.
• Technical Proficiency – Advanced knowledge of Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) and collaboration tools (Slack, Zoom, etc.).
• Organizational Expertise – Ability to multitask, prioritize, and meet deadlines in high‑pressure environments.
• Hybrid Flexibility – Willingness to work in‑office three days per week (D.C. location) with remote flexibility.
• Education – Bachelor’s degree preferred, or equivalent experience.

• Hybrid setup (on‑site and remote work).
• Potential transition to part‑time after the first six months.