Program Specialist III

Office of Admissions – Program Specialist III

Annual Salary Range: $75,073 - $100,060. FLSA Non‑exempt, Union Represented. Up to four days of remote work per week.

The Office of Admissions, Testing Accommodations unit, seeks a highly skilled and detail‑oriented Program Specialist III to provide advanced professional administrative support and serve as a key contributor to the team in the Los Angeles or San Francisco office.

The Office of Admissions acts as the administrative arm of the California Supreme Court, protecting the public by ensuring all entering attorneys possess the necessary legal competence and ethical character required to practice law.

This position engages directly with applicants through phone and written communication, offering clear guidance, addressing inquiries, and providing excellent customer service. Responsibilities include reviewing and analyzing confidential and sensitive documentation while ensuring accuracy, compliance, and timely processing. All employees in the Office of Admissions are required to work the bar examinations, which require overnight travel twice a year.

Strong analytical abilities, sound judgment, and the capacity to interpret policies and procedures in a fast‑paced, high‑volume environment. Adept at managing competing priorities while maintaining accuracy in a deadline‑driven setting. Strong customer service skills, patience, empathy, and the ability to de‑escalate challenging situations. Proficiency with data entry, document management systems, and common office technology is essential, as is the ability to collaborate effectively within a team while also working independently with minimal supervision.

Under general supervision, the Program Specialist III performs a broad range of advanced administrative and technical support duties and may serve as a lead for Program Specialist I and II.

This advanced‑level classification requires performing assignments under general supervision, adapting to changing work processes, and assisting with training new employees. Incumbents are expected to perform duties with more independence and less supervision than Program Specialist II positions, and successful completion of the State Bar’s selection process is required.

• Performs complex technical, clerical, and administrative work involving knowledge, interpretation, and application of State Bar policies, rules, regulations, and procedures.
• Assists with the preparation and maintenance of office policies, procedures, statistical data, reports, transactions, records, and other documents.
• Monitors the implementation of new administrative processes and may be responsible for their operation.
• Tracks projects to ensure timely completion.
• Maintains computer systems, e‑mail mailboxes, and databases containing confidential information such as applicant and licensee information.
• Transmits official court files to the Supreme Court for final orders of discipline; processes final orders of discipline; prepares closed files and maintains file inventories both internally and off‑site.
• Updates Supplemental Records with final orders of discipline.
• Processes requests for certified and non-certified State Bar Court discipline records.
• Schedules meetings, office training, and arranges meeting logistics, including securing facilities, audio‑visual equipment, and catering; prepares meeting documents, including agendas and handouts; and distributes documents to participants.
• Attends meetings and conferences; takes accurate minutes; handles organizational and administrative tasks; prepares action summaries; and follows up with participants regarding action items.
• Assists with special studies and investigations by performing research, collecting information and data, analyzing or assisting in analysis of collected data and providing recommendations for solutions.
• Performs public information activities, such as developing newsletters, guides, and brochures pertaining to the assigned office.
• Designs, creates, updates, remediates, and places content materials on the State Bar and/or…