Administrative Assistant III - Outpatient Restoration​/Forensic Services Department

Job Title

This position is open to current Colorado residents only.

Weekly hybrid working arrangements with minimum 2 days in the office and maximum 3 days remote work. This position provides direct support to Program Coordinators, including provider reporting, correspondence, file creation, and processing court reports. This position enables our Program Coordinator staff to manage the providers tasked with providing oversight and technical assistance. This position ensures that communication between the Program and multiple external stakeholders is timely and efficient.

Other duties include:

• Process Juvenile Reporting:
  Track and send juvenile reports to courts based on the request of the court via a court order
• Processing Competency Court Orders:
  Receives court orders and creates a packet of specific information to be sent to the assigned provider. The packet this position is making has only three required items; the SOP for making these packets is 11 pages long due to the many variables each document may have regarding where the most recent documentation lives and how best to procure it.
• Manages an extensive list of resources they may use to ensure the packet is current, correct, and confidential.
• Process Court Reports:
  Pulls a report on all clients who have had a recent court date, determines the outcome, and advises their provider. Determining the outcome is a result of the interpretation of court minutes and/or communication directly with the judicial assistant.
• Advises the restoration provider as to the outcome and whether the case should be kept open.
• Process Monthly Reporting:
  Receiving and uploading monthly reports that the Program receives from its contracted providers for information to be available to forensic evaluators and courts. Audits the reports received to ensure all active clients are accounted for so that the provider's invoices can be reconciled and paid.
• Other Duties As assigned Because of the fluidity and pace of our program, the Admin Assistant III is constantly asked questions or is needed to assist with other tasks without any notice. This makes task prioritization and time management must-have skills for this position.

Experience Only:
Three (3) years of relevant experience in an occupation related to the work assigned to this position OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to three (3) years

Preferred Qualifications:

Experience in an administrative or office management role. Proficiency in common tools such as Google and Microsoft tools. Bachelor's degree in a related field. Five (5) years of relevant experience in an occupation related to the work assigned to this position. Expert-level skill with common tools such as Google Suite and Office Suite. Familiarity with the behavioral health and/or criminal justice systems.

Previous State experience. Conditions of Employment:
Shift work eligible. Standard Background ALL CDHS employees (non-direct contact): CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver's license). Vaccinations as required by the State of Colorado. Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. Each of us is committed to contributing to a safe and accessible CDHS.

In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• State of Colorado Employee Benefit Hub Resource Center
• Employee Wellness program
• Excellent work-life programs, such as flexible schedules, training and more
• Remote work arrangements for eligible positions
• * Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values:

• We…