Document Control Specialist

Job Overview

The Document Control Specialist will operate in a team environment to support document controls within a large public works construction program of a public healthcare facility in Torrance, CA.

• Assist project managers in the preparation of change orders, notices to proceed, requests for quotation, and other general correspondence.
• Assist project manager in the processing of payment requests, change orders, submittals, and Requests for Information (RFIs).
• Assist project manager with meeting minutes, project status update entries, and payment, change order, RFI, and submittal logs.
• Establish and maintain a project document filing system in accordance with established client procedures.
• Prepare reports in accordance with established client procedures and forms.
• Manage all documents for all projects in the project management system running parallel to client's document control software.
• Enter and track submittals, RFIs, pending change orders, change orders, and invoices that were reviewed and/or prepared by Cost Control Manager and Project Managers.
• Maintain all logs and hard file systems.

• Experience with scanning and converting documents to various specified file formats.
• Knowledge of proper security and preservation of controlled data, documents, and records.
• Effective written and oral communication skills.
• Understanding of how the role contributes to the organization's goals and delivering quality work product.
• Ability to communicate and collaborate with team members and clients.
• Ability to build relationships with peers, leaders, and clients.
• Proactive participation in self‑development to enhance skills and prepare for career progression.
• Dependability, diligence, and thoroughness.
• Creativity and resourcefulness in managing projects effectively in a compressed timeframe.

• Education:
  
  Bachelor’s Degree in Business, Architecture, Engineering or Construction Management preferred.
• Experience:
  
  Minimum ten (10) years of experience providing document control services in the construction field.
• Proficiency in using MS Office software.
• Knowledge of Expedition/CM13, e‑Builder, and other similar PMIS systems.

• 9/80 work schedule with every other Friday off.
• One day per week remote work allowed.
• Salary range: $57,400.00–$72,733.34 per year.
• Benefits:
  Medical, Dental, Vision, 401(k), Paid Time Off, Paid Holidays, Short‑term and Long‑term Disability, Employee Assistance Program.

Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. We recruit, hire, train and promote employees without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law.