Staff Assistant

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You.

The Duke Occupational Therapy Doctorate (OTD) Division seeks a highly organized and proactive Staff Assistant to support day-to-day operations and key program initiatives. In this role, you will serve as a central point of coordination for administrative functions, events, and faculty, staff, and student support, helping ensure the Division runs efficiently and effectively.

You will manage complex calendars for the Division, coordinate meetings and events, support faculty and leadership, and handle sensitive communications. This is a fast-paced role with a mix of independent work and collaboration, ideal for someone who is detail-oriented, responsive, and comfortable managing multiple priorities.

Minimum Requirements

* Associate's degree or equivalent experience

* Strong organizational and time management skills

* Ability to manage multiple tasks and priorities with minimal supervision

* Strong written and verbal communication skills

* Experience supporting administrative or operational functions

Preferred Qualifications

* Bachelor's degree

* Experience in higher education, academic programs, or healthcare settings

* Experience with event planning and logistics

* Familiarity with Duke systems (e.g., Concur, Buy@Duke) or similar platforms

Other Requirements

* Ability to handle confidential information with discretion

* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

* First 90-days full-time onsite presence required with option to shift to 3 days in/2 days work from home hybrid option.

Be Bold.

* Coordinate administrative operations by managing calendars, scheduling meetings, preparing materials, and supporting divisional leadership

* Support the planning and implementation of events (e.g. graduation), including logistics, catering, budgeting, and onsite coordination

Support faculty and staff through onboarding coordination, travel arrangements, and maintaining functional office and learning environments

* Manage communications and documentation by drafting correspondence, preparing reports, and recording/distributing meeting minutes

* Process payments, track expenses, manage vendors, and monitor budgets

* Support coordinating Orthopaedic Hybrid Grand Rounds and core curriculum activities, including scheduling presenters, managing attendance tracking, preparing rotation and schedules.

Choose Duke.

The Duke Occupational Therapy Doctorate (OTD) Division is committed to preparing leaders who advance access to meaningful, health-supporting occupations so that all people can flourish. Our work focuses on reducing barriers to participation in daily life and addressing the systems that contribute to occupational inequities.

As part of this team, you will support a program that intentionally integrates students' personal and professional development, values diverse perspectives, and fosters a collaborative learning community. Through active engagement with faculty, students, and community partners, the OTD Division prioritizes inclusive recruitment, holistic student support, and meaningful community connection.

Your role directly contributes to the operational foundation that makes this mission-driven work…