Administrative Coordinator Blood Bank

Job Posting

Job Information

Date Opened 07/07/2026

Job Category:
Virtual Assistant

Work Schedule:

Monday to Friday, 9:00 am–5:00 pm Eastern Time

Hours Per Day:
Full Time – 8 hours per day

City:
Manassas

State/Province:
Virginia

Country:
United States

Zip/Postal Code: 20110

Client

Location:

USA

Work Location:

Home Based - Philippines

Job Type: Full time

Industry: Health Care Industry

The Company is a nonprofit veterinary organization dedicated to supporting animal healthcare through the collection, processing, and distribution of life-saving blood products for veterinary clinics and hospitals across North America

• Answer incoming phone calls and monitor shared email inboxes

• Assist with scheduling, calendar management, and administrative coordination

• Perform data entry and maintain accurate internal records

• Support recruiters with scheduling, follow up communication, and administrative tasks

• Assist with event coordination and operational logistics

• Provide general administrative support across departments as needed

• Prior administrative or coordinator experience

• Strong Microsoft Office experience, especially Outlook, Excel, and Teams

• Clear and professional English pronunciation and verbal communication

• Strong fluency in written English

• Strong organizational and multitasking skills

• Strong problem solving and critical thinking abilities

• Ability to work independently with minimal supervision

• Strong attention to detail and follow through

• Comfortable handling scheduling, email management, and data entry tasks

• Ability to prioritize tasks and manage competing deadlines

• Experience with Woo Commerce

• Experience with Fluent Support or similar customer support/ticketing systems

• Basic information technology or technical troubleshooting knowledge

• Previous experience in data accuracy, auditing, or quality control focused roles

• Experience supporting recruiting or operational teams

• Experience working in a fast paced or growing company environment

• Proactive and dependable

• Positive and team oriented

• Adaptable and flexible

• Strong sense of urgency and accountability

• Friendly and professional communication style

• Able to prioritize and manage competing tasks effectively

Please only apply for this role if you have the following home office requirements:

· Perfectly working headset and webcam

· Stable internet connection of at least 25 Mbps ~ 50 Mbps

· Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later

· Quiet room with no distractions or background noises

· A backup plan if the power goes out or if your internet connection becomes unstable during your shift

Only applicants meeting the strict criteria above will be contacted.