Administrative Specialist

Facilities Management Professional

The New Jersey Judiciary is seeking a highly motivated professional to work in the Facilities Management Unit. Under the supervision of the Administrative Supervisor 3, Facilities Management, the individual will act as a professional worker on facilities related tasks and projects in the Richard J, Hughes Justice Complex and at thirty-four leased locations throughout the State. This individual will coordinate workflow and facilitate discussions between multiple Judiciary entities.

This position requires a dynamic and varied skill set. This team member will assemble facility-related materials, coordinate facility-related work activities, provide meaningful input on projects, and develop relationships with internal and external partners. This position will coordinate with finance partners as needed and require a general understanding of expenditures and project finance. Additionally, this position will support the RJH Conference Center as needed.

The individual will review, update, collect, compile, input, and analyze data. Additionally, this position will assign and update work orders, updating newly created project related documents to support the unit. We will require someone who has exceptional customer service and communication skills, and able to communicate with external partners, such as landlords and the Department of Treasury when needed. We will provide opportunities for this person to learn and utilize AutoCAD to update floor plans.

This position is expected to have a general knowledge of basic facilities, data bases, and software programs.

REMOTE WORK:
The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.