Executive Manager

Executive Life Manager

Private Executive Office & Household

Location: Encinitas / Carlsbad, CA
Role Type: Full-Time
Reports to: Principal

This is not a traditional Executive Assistant role.

This role sits at the intersection of executive support, personal assistance, household management, family logistics, project management, and proactive life management.

The Executive Life Manager serves as a trusted partner to a busy executive and parent, helping create order, ease, and momentum across every aspect of life. You will oversee day-to-day operations for the Principal's work, home, personal commitments, and family logistics while anticipating needs before they arise.

The right person does not wait to be told what to do. They notice. They anticipate. They take initiative. They think several steps ahead.

Success in this role means creating an environment where details are handled, priorities move forward, and the Principal can focus her energy on what matters most.

This role is ideal for someone who:

• Loves organizing people, projects, and systems
• Naturally notices what needs attention before others do
• Thrives on creating calm from complexity
• Finds fulfillment in helping others operate at their highest level
• Takes ownership rather than waiting for instructions
• Is highly trustworthy, discreet, and dependable
• Enjoys both strategic thinking and hands-on execution

The Executive Life Manager is responsible for ensuring the Principal's professional, personal, household, and family responsibilities are managed with exceptional care, attention to detail, and foresight.

You will work across five core areas:

• Executive Support & Communication Management
• Personal & Household Operations
• Family & Child Logistics
• Proactive Planning & Life Management
• Research, Procurement & Decision Support

This role requires flexibility, sound judgment, strong organizational skills, emotional intelligence, and a genuine desire to help others thrive. Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs.

You help the Principal stay focused on the highest-value priorities by managing communications, scheduling, coordination, and administrative details.

• Manage and maintain a dynamic calendar
• Coordinate meetings, appointments, and logistics
• Monitor, organize, and respond to emails when appropriate
• Draft communications and correspondence
• Track commitments, action items, and follow-up tasks
• Make phone calls and coordinate with vendors, service providers, and contacts
• Schedule professional and personal appointments
• Anticipate upcoming needs based on the Principal's schedule
• Ensure important details never fall through the cracks

Success in this area means the Principal always knows what matters most and can trust that details are being handled.

You are responsible for helping the home operate smoothly, efficiently, and in alignment with the Principal's values.

• Run errands and manage household tasks
• Coordinate home maintenance and service providers
• Organize household systems and spaces
• Purchase supplies and household necessities
• Handle returns, exchanges, and deliveries
• Manage gift purchasing and special occasions
• Support meal planning and meal preparation
• Maintain household inventories
• Organize home offices, storage spaces, and family areas
• Create systems that reduce clutter and improve efficiency

The Principal values a lifestyle that is environmentally conscious, thoughtful, and minimalist. You will help ensure household decisions and systems reflect those values.

You will provide logistical support that helps family life run smoothly.

• Coordinate school and activity schedules
• Assist with transportation needs
• Manage family-related appointments and logistics
• Coordinate supplies, purchases, and preparations for activities
• Assist with childcare-related administrative tasks
• Support planning for camps, activities, vacations, and special events
• Help create consistency and organization around family routines

This role is not intended…