Administrative Assistant - Organization Division

7420 Fish Pond Rd, Waco, TX 76710, USA

Posted Monday, July 6, 2026 at 5:00 AM

The Voice of Texas Agriculture.

• Administer assigned Organization Division programs, including day‑to‑day administrative coordination and record management for scholarship and grant programs.
• Maintain accurate program records, applications, participant data, and supporting documentation in accordance with record retention and confidentiality standards.
• Provide administrative and logistical support to department heads to ensure successful execution of division programming.
• Assist with scheduling, deadlines, and administrative coordination related to division programming.
• Produce and manage all requested correspondence.
• Maintain filing systems, answer telephones, take and deliver messages.
• Perform all other basic administrative tasks as directed and assigned by the Director of Organization.
• Assist on‑site as requested with functions and meetings that may be held at the home office or out‑of‑town, after‑hours and on weekends.
• Assist with registration, clerical work, food service, hospitality issues, lodging requirements, transportation and document and materials preparation.
• Communicate and work effectively and efficiently with personnel in other Divisions, Departments and Affiliated Companies.
• Other duties as assigned.

• High School diploma or equivalent required: post‑secondary education a plus.
• Proven administrative or office support experience.
• Efficient clerical skills, including but not limited to a working knowledge of personal computers and standard business software, including Microsoft Word, Microsoft Outlook, PowerPoint and Excel, as well as working knowledge of copy machines and other office equipment.
• Experience updating web‑based content preferred.
• Excellent communication skills, both written and oral.
• Strong organizational skills with ability to multitask.

• Repeated use of PC, telephone and office machines.
• Extended periods of sitting and concentrating.
• Occasional bending, twisting, crouching, pulling, pushing, and reaching in both office and show environments.
• Occasional lifting and moving items weighing up to 30 lbs.

• Occasional long, irregular work hours.
• Work to be conducted in office environment owned or leased by company.

Texas Farm Bureauis an Equal Opportunity Employer (M/F/D/V).