General Virtual Assistant; Xero and NDIS

General Virtual Assistant (with Xero and NDIS experience)

Full-time role based in Idaho Falls (salary negotiable). We’re seeking a General Virtual Assistant to provide administrative, bookkeeping, communication, and personal support across medical practice, contract work, family responsibilities, and property/project management.

• Prepare Xero BAS and liaise with accountant and ATO.
• Manage IRS tax filings (2022‑2025) via H&R Block Expat portal and support payroll/reconciliation.
• Administer multiple Gmail accounts, organise Outlook inbox, and use 8×8 phone line, Microsoft 365, and Last Pass.
• Communicate with tenants, manage tasks via Rent Better, and support maintenance and rental documentation.
• Send documents to locum agencies and hospitals, maintain credentialing files, and upload CPD certificates.
• Coordinate services for four elderly parents and assist with NDIS support for a family member.
• Assist with garage/workshop & drainage project communication and collaboration with trades.
• Create weekly social media posts for Facebook, Instagram, and Linked In, and quarterly Wix website updates.
• Improve ultrasound reporting templates and correct typos for clearer reporting.
• Provide remote reception support: answer phones, manage appointments, and route clinical queries using Microsoft 365 and Gentu.

• Prior experience as a VA/EA.
• Strong bookkeeping skills;
  Xero preferred.
• Excellent communication and organisational abilities.
• Comfortable with government portals (ATO, IRS, NDIS, Aged Care).
• Proficiency with Microsoft 365, Gmail, Last Pass, social media tools, Wix, and Gentu.
• High discretion and ability to manage sensitive information.