Transaction Specialist Job New York New York USA,Administrative/Clerical

Location: New York

Overview

The New York City Department of Veterans' Services (DVS) connects, mobilizes, and empowers New York City's Veteran community to foster purpose-driven lives for veterans, caregivers, survivors, and families. The Real Estate Services (RES) division of DCAS supports City real estate needs, including space planning, acquisitions, and disposition of City-owned real estate. The RES Leasing unit negotiates leases and licenses on behalf of City agencies as a tenant in privately owned buildings, ensuring cost-effective terms and timely processing in alignment with City policies and procedures.

This role focuses on leasing activities within the DCAS framework to serve City agencies.

Flexible Work Update:
This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA
1180.

Responsibilities

Work with Transaction Managers to research and analyze market comparables and other market data to assist in lease negotiations.
Assist Transaction Managers in preparing requests and forms related to the lease or license process.
Maintain and update various department databases.
Assist in creating and distributing project status reports and other reports.
Prepare the close-out files related to leases or licenses that are fully executed.
Help Transaction Managers organize meetings with internal staff, agencies, and outside entities.
Assist Transaction Managers in drafting correspondence, term sheets, and other basic leasing items.
Participate in meetings to obtain information or provide updates to attendees.
Assist in the follow-up to obtain deliverables for meetings such as ARC meetings.
Work on ad hoc Leasing Department initiatives and processes.
Assist Transaction Managers or other staff to prepare for City Planning public testimony regarding real property acquisitions on behalf of the City.
Assist in the preparation and presentation of Acquisition Review Committee (ARC) packages and required documentation.
May assist in overseeing College Aides.
Act as a Transaction Manager for assigned lease projects.
Review estoppel and SNDA requests for accuracy.

Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in item 1 above; or

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in item 1 above; or

Education and/or experience equivalent to items 1–3 above. However, all candidates must possess the one year of administrative or supervisory experience as described in item 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in item
1) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

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