Executive Manager

Responsibilities

• Manage and maintain a dynamic calendar
• Coordinate meetings, appointments, and logistics
• Monitor, organize, and respond to emails when appropriate
• Draft communications and correspondence
• Track commitments, action items, and follow-up tasks
• Make phone calls and coordinate with vendors, service providers, and contacts
• Schedule professional and personal appointments
• Anticipate upcoming needs based on the Principal's schedule
• Run errands and manage household tasks
• Coordinate home maintenance and service providers
• Organize household systems and spaces
• Purchase supplies and household necessities
• Handle returns, exchanges, and deliveries
• Manage gift purchasing and special occasions
• Support meal planning and meal preparation
• Maintain household inventories
• Organize home offices, storage spaces, and family areas
• Create systems that reduce clutter and improve efficiency
• Provide logistical support that helps family life run smoothly
• Identify needs before they become problems
• Maintain and manage ongoing task lists
• Track deadlines, commitments, and priorities
• Conduct comprehensive research before making recommendations
• Evaluate options based on quality, value, aesthetics, sustainability, longevity, and cost
• Negotiate pricing, discounts, upgrades, and favorable terms

• 3+ years of executive assistant, personal assistant, household manager, concierge, operations, or related experience
• Exceptional organizational skills
• Strong written and verbal communication skills
• Excellent technology proficiency
• Valid driver's license and clean driving record
• Reliable transportation
• Ability to transport the Principal when needed
• Ability to maintain strict confidentiality
• Flexibility to work around changing priorities and schedules
• Availability outside traditional business hours may occasionally be required based on the Principal's schedule and needs.