Executive Assistant to CEO

THE FOUNDATION

MRBF’s mission is to help people and places move out of poverty and achieve greater social and economic justice. The board and staff have committed to centering racial equity across all their work and partnering with communities to build power for people who have been denied access to instruments of power throughout American history.

MRBF works in 11 Southern states, supporting organizations and networks making progress along three interconnected pathways of change: economic opportunity, supportive policies and institutions, and democracy and civic engagement. It is exploring new ways to amplify a broad range of voices and strengthen leaders who reflect the full diversity of the South's demographics while continuing some core approaches: centering communities in solutions, helping organizations build their capacity to do more, cultivating innovative partnerships, and advancing systems change with long-term resources.

MRBF seeks to use all available tools, including grantmaking, investing, influencing, leveraging, communications, and learning, to advance its mission. The blueprint for our work can be found here.

MRBF is led by Flozell Daniels Jr., Chief Executive Officer, with a 13-member Board of Directors that provides oversight and strategic guidance to the CEO and organization. It has 14 staff members and nearly $200 million in assets. It operates entirely remotely, enabling team members to work from anywhere in its 11-state footprint, which includes Alabama, Arkansas, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Virginia and West Virginia.

The Executive Assistant to the CEO serves as a trusted partner to the Chief Executive Officer in a dual-function role that provides high‑level executive support and serves as the primary administrative liaison to the Board of Directors. This role manages complex scheduling, facilitates board governance, coordinates executive communications, and ensures that the CEO and Board are well‑prepared and positioned to lead effectively.

Working collaboratively with leadership and department administrators, the Executive Assistant helps ensure effective coordination and alignment across the organization.

• Manage the CEO’s calendar with a high degree of accuracy, professionalism, and judgment, including scheduling internal and external meetings, prioritizing requests for the CEO’s time, and proactively resolving scheduling conflicts.
• Serve as a liaison between the CEO and internal staff, board members, external partners, and other stakeholders, facilitating communication and maintaining a responsive and professional presence on behalf of the CEO.
• Coordinate CEO travel arrangements and process monthly expense reports and reimbursements accurately and on time.
• Track CEO action items and outstanding deliverables, proactively supporting follow‑up and helping ensure timely completion of priority items.
• Develop correspondence, annotated agendas, briefing packages, presentations, and other written materials for the CEO, exercising judgment around accuracy, clarity, and confidentiality in all communications and handling sensitive information with professionalism and discretion.
• Coordinate leadership team meetings and other executive meetings, including complex calendar coordination across multiple executives, partnership with other support staff to align leadership availability, preparation of meeting materials, and management of follow‑up documentation and action items.
• Support consultant coordination, tracking of project deliverables, and other special assignments or projects as directed by the CEO or other C‑suite.

• Serve as the primary administrative point of contact for the Board of Directors, independently developing and managing all aspects of board meeting coordination, including drafting annotated agendas, preparing board briefing materials and correspondence, overseeing compilation and distribution of meeting packages, and maintaining the board intranet with current and accurate materials.
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